July 11, 2024 Board Meeting Agenda
Thursday, July 11, 2024 – 5:30 p.m. – Board Room (C-307)
The meeting can be accessed by the public at link https://ivcc-edu.zoom.us/j/87920654409 and meeting ID number 879 2065 4409. For dial-in, call 1 (312) 626-6799.
1. Call to Order
2. Pledge of Allegiance
3. Moment of Silence
4. Roll Call
5. Approval of Agenda
6. Public Comment
7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.
7.1 Approval of Minutes – June 3, 2024 Facilities Committee Meeting, June 6, 2024 Board Meeting, and June 26, 2024 Audit/Finance Committee Meeting (Pages 1-14)
7.2 Approval of Bills - $1,531,031.29
7.2.1 Education Fund - $946,447.78
7.2.2 Operations and Maintenance Fund - $155,485.26
7.2.3 Operations and Maintenance Fund (Restricted) - $70,743.33
7.2.4 Auxiliary Fund - $56,657.13
7.2.5 Restricted Fund - $169,150.67
7.2.7 Liability, Protection, and Settlement Fund – $131,296.70
7.2.8 Grants, Loans, and Scholarship Fund - $1,250.42
7.3 Treasurer’s Report (as of June 27th) (Pages 15-36)
7.3.1 Financial Highlights (Pages 16-17)
7.3.2 Balance Sheet (Pages 18-19)
7.3.3 Summary of FY24 Budget by Fund (Pages 20-27)
7.3.4 Budget to Actual by Budget Officers (Page 28)
7.3.5 Statement of Cash Flows (Page 29)
7.3.6 Investment Status Report (Pages 30-34)
7.3.7 Disbursements - $5,000 or more (Pages 35-36)
7.4 Personnel – Stipends for Pay Periods Ending June 1, 2024, June 15, 2024, and June 29, 2024 and Part-Time Faculty and Staff Appointments June 2024 (Pages 37-44)
7.5 Purchase Request – Consortia Purchases
7.5.1 Elevator Maintenance Supplies (Page 45)
7.5.2 Janitorial Supplies (Page 46)
7.6 Purchase Request – Fuel for Truck Driver Training Program (Page 47)
7.7 Purchase Request – ICCTA Dues (Page 48)
8. President’s Report
9. Student Trustee’s Report
10. Committee Reports
11. FY2025 Tentative Budget (Pages 49-51)
12. FY2025 RAMP Capital Requests (Page 52)
13. Student Athletic Insurance Renewals (Page 53)
14. Change Order for Salt Storage Facility – End Infill (Pages 54-55)
15. President’s Contract Addendum – Approve the addendum to the employment contract
for President Dr. Tracy Morris. The President’s annual salary for the period of July
1, 2024 - June 30, 2025 shall be increased by 3.75%, which is in alignment with all
employees for the fiscal year, to $212,687 per annum, as well as benefits and other
conditions presented in the original contract. This increase will be made retroactively
to July 1, 2024.
https://www.ivcc.edu/board/contracts/index.php (Page 56)
16. Board Policy 01.25 Presidential Succession (Pages 57-58)
17. Board Policy 03.03 Background Checks (Pages 59-60)
18. Board Policy 03.19 Hiring Process: Administrators and Staff (Pages 61-62)
19. Staff Appointment – Rebecca Zamora, Dean of Workforce Development (Pages 63-64)
20. Items for Information (Pages 65-75)
20.1 Staff Appointment – Eric Peterson, IT Support Lead (Page 65)
20.2 Spring 2024 Graduation (Page 66)
20.3 Thank You – Rutgers University – Mike Phillips (Page 67)
20.4 Status of Information Security Program (Page 68-74)
20.5 Employee Separations Report (Page 75)
21. Trustee Comment
22. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending or imminent litigation; 3) student disciplinary cases; and 4) closed session minutes.
23. Possible Board Action Regarding Initiation of Suit Against Former Tenant
24. Approve and Retain – Closed Session Minutes
25. Other
26. Adjournment