August 15, 2024 Board Meeting Agenda

Thursday, August 15, 2024 – 5:30 p.m. – Board Room (C-307)

The meeting can be accessed by the public at link https://ivcc-edu.zoom.us/j/87920654409 and meeting ID number 879 2065 4409. For dial-in, call 1 (312) 626-6799.

1. Call to Order

2. Pledge of Allegiance

3. Moment of Silence

4. Roll Call

5. Public Hearing on FY2025 Budget

5.1 Motion to Suspend Rules Temporarily to Allow for Public Hearing on FY2025 Budget

5.2 Motion to Return to Regular Session

6. Approval of Agenda

7. Public Comment

8. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

8.1 Approval of Minutes – July 11, 2024 Board Meeting, and July 24, 2024 Closed Session Meeting Minutes Committee Meeting (Pages 1-8)

8.2 Approval of Bills - $2,639,278.48

8.2.1 Education Fund - $1,785,850.93

8.2.2 Operations and Maintenance Fund - $394,040.13

8.2.3 Auxiliary Fund - $78,384.29

8.2.4 Restricted Fund - $42,140.22

8.2.5 Liability, Protection, and Settlement Fund – $338,862.91

8.3 Treasurer’s Report (Pages 9-31)

8.3.1 Financial Highlights (Pages 10-11)

8.3.2 Balance Sheet (Pages 12-13)

8.3.3 Summary of FY25 Budget by Fund (Pages 14-22)

8.3.4 Budget to Actual by Budget Officers (Page 23)

8.3.5 Statement of Cash Flows (Page 24)

8.3.6 Investment Status Report (Pages 25-29)

8.3.7 Disbursements - $5,000 or more (Pages 30-31)

8.4 Personnel – Stipends for Pay Periods Ending July 13, 2024 and July 27, 2024, and Part-Time Faculty and Staff Appointments July 2024 (Pages 32-35)

9. President’s Report

10. Student Trustee’s Report

11. Committee Reports

12. FY2025 Budget – Resolution to Adopt the Budget (Pages 36-39)

13. New High Deductible Health Plan/Health Savings Accounts-CY2025 (Pages 40-41)

14. Purchase Request – Microsoft Software Maintenance and Support (Pages 42-46)

15. Purchase Request – Coursedog Renewal (Pages 47-49)

16. Purchase Request – Ferrilli Core: System Admin – Enhanced Renewal (Pages 50-57)

17. Foundation Donor Event (Page 58)

18. Resolution Designating Date, Time, and Place for Filing Board of Trustee Nominating Petitions (Pages 59-60)

19. Board Policy 01.05 – Vacancies (Pages 61-62)

20. Board Policy 03.24 – Nepotism (Pages 63-64)

21. Board Policy 03.31 – Discipline (Pages 65-68)

22. Board Policy 04.13 – Investments (Pages 69-75)

23. Board Policy 06.10 – Prevailing Wage (Pages 76-77)

24. Board Policy 06.13 – Sexual Misconduct, Sexual and Other Harassment (Pages 78-81)

25. Staff Appointment – Madonna Duncan, Director of Marketing and Communications (Pages 82-83)

26. Faculty Appointment – Rebecca Caldwell, Early Childhood Education Instructor (Pages 84-85)

27. Staff Retirement – Ron Groleau, Dean of Natural Sciences and Business (Pages 86-87)

28. Items for Information (Pages 88-92)

28.1 Staff Appointment – Madeleine Hunter, Administrative Assistant I, Financial Aid (Page 88)

28.2 Staff Appointment – Taressa Edge, Administrative Assistant I, Learning Resources (Page 89)

28.3 Freedom House Networking Agreement (Pages 90-91)

28.4 Employee Separations Report (Page 92)

29. Trustee Comment

30. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending or imminent litigation; and 3) closed session minutes.

31. Possible Approval of Workman’s Compensation Settlement

32. Approve and Retain – Closed Session Minutes

33. Other

34. Adjournment