August 17, 2023 Board Meeting Agenda - AMENDED

Thursday, August 17, 2023 – 6:15 p.m. – Board Room (C-307)

The meeting can be accessed by the public at https://ivcc-edu.zoom.us/j/87499933914. Once logged in, use the meeting ID number 874 9993 3914. For dial-in, call 1 (312) 626-6799.

1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Roll Call

5. Public Hearing on FY 2024 Budget

5.1 Motion to Suspend Rules Temporarily to Allow for Public Hearing on FY 2024 Budget

5.2 Motion to Return to Regular Session

6. Approval of Agenda

7. Public Comment

8. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

8.1 Approval of Minutes – July 13, 2023 Audit Finance Committee; July 13, 2023 Board Meeting; and July 21, 2023 Board Retreat (Pages 1-13)

8.2 Approval of Bills - $2,958,510.53

8.2.1 Education Fund - $1,740,720.23

8.2.2 Operations and Maintenance Fund - $322,636.84

8.2.3 Operations and Maintenance Fund (Restricted) - $470,350.27

8.2.4 Auxiliary Fund - $95,104.28

8.2.5 Restricted Fund - $57,505.33

8.2.6 Audit Fund - $10,000.00

8.2.7 Liability, Protection and Settlement Fund - $261,001.80

8.2.8 Grants, Loans, and Scholarships Fund - $1,191.68

8.3 Treasurer’s Report (Pages 14-34)

8.3.1 Financial Highlights (Page 15)

8.3.2 Balance Sheet (Pages 16-17)

8.3.3 Summary of FY23 Budget by Fund (Pages 18-25)

8.3.4 Budget to Actual by Budget Officers (Page 26)

8.3.5 Statement of Cash Flows (Page 27)

8.3.6 Investment Status Report (Pages 28-32)

8.3.7 Disbursements - $5,000 or more (Pages 33-34)

8.4 Personnel – Stipends for Pay Periods Ending July 1, 2023, July 15, 2023, and July 29, 2023 and Part-Time Faculty and Staff Appointments July 2023 (Pages35-39)

8.5 Purchase Request – Consortia Purchases (Page 40)

8.6 Purchase Request – Truck Driver Training Fuel Purchase (Page 41)

9. President’s Report

10. Student Trustee’s Report

11. Committee Reports

12. FY2024 Budget (Pages 42-45)

13. Purchase Request – Microsoft Software Maintenance and Support (Pages 46-49)

14. Purchase Request – Ferrilli Core System Admin Renewal (Pages 50-53)

15. Purchase Request – Managed Detection and Response (MDR) Solution by DarkTrace (Pages 54-58)

16. Purchase Request – Coursedog Renewal (Pages 59-60)

17. Purchase Request – Trauma HAL® Adult Simulator Package (Page 61)

18. Purchase Request – Classroom Furniture Purchases in D-228 (Page 62)

19. Purchase Request – Salt Shed Engineering Design Services (Pages 63)

20. Confirmation of Faculty Appointment – Greg Whightsil, Industrial Maintenance/Electricity Instructor and Program Coordinator (Pages 64-65)

21. Items for Information (Pages 66-77)

21.1 Cancellation of Women’s Basketball Season (Page 66-67)

21.2 ICCB Program Review Feedback Report (Pages 68-71)

21.3 Staff Appointment – Meagan O’Boyle, Administrative Assistant I, Admissions and Records (Page 72)

21.4 Staff Resignation – Karina Delgado, Information Specialist, Admissions and Records (Page 73)

21.5 Extension of Additional Duties – Business Services and Finance (Page 74)

21.6 Athletic Training Services (Page 75)

21.7 Student Athlete Code of Conduct Changes (Page 76)

21.8 Summer 2023 Graduation (Page 77)

22. Trustee Comment

23. Closed Session – 1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body; 2) pending or imminent litigation; and 3) closed session minutes

24. Approval – Closed Session Minutes

25. Possible Equity Adjustments for FY24 – Identified Employees Not Affected by a Negotiated Labor Agreement

26. Possible approval of the mutual termination and release agreement related to the cash farm lease

27. Other

28. Adjournment