April 9, 2015 Board Agenda

Thursday, April 9, 2015 – 6 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Recognition – Amy Rogowski, Student Trustee

7. Campus Update – Project Success (Chris Herman, Director of Project Success)

8. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

8.1 Approval of Minutes – March 12, 2015 Board Meeting (Pages 1-4)

8.2 Approval of Bills - $868,487.97

8.2.1 Education Fund - $679,184.28

8.2.2 Operations & Maintenance Fund - $86,393.23

8.2.3 Auxiliary fund - $59,167.53

8.2.4 Restricted Fund - $9,742.01

8.2.5 Liability, Protection & Settlement Fund - $34,000.92

8.3 Treasurer’s Report (Pages 5-22)

8.3.1 Financial Highlights (Pages 6-7)

8.3.2 Balance Sheet (Pages 8-9)

8.3.3 Summary of FY15 Budget by Fund (Page 10)

8.3.4 Budget to Actual Comparison (Pages 11-17)

8.3.5 Budget to Actual by Budget Officers (Page 18)

8.3.6 Statement of Cash Flows (Page 19)

8.3.7 Investment Status Report (Pages 20-21)

8.3.8 Disbursements - $5,000 or more (Page 22)

8.4 Personnel - Stipends for Pay Period Ending March 7, 2015 and March 21, 2015 (Pages 23-24)

9. President’s Report

10. Committee Reports

11. Faculty Retirement – Steve Nett, Biology Instructor (Pages 25-26)

12. Faculty Retirement – David Bergsieker, Art Instructor (Pages 27-28)

13. Bid Results – Protection, Health, and Safety (PHS) Project (Cultural Centre Carpet) (Pages 29-31)

14. Purchase Request – Additional Fiber Optic Cable Installation (Pages 32-33)

15. Purchase Request – Wireless (Wi-Fi) Network Expansion (Pages 34-37)

16. FY2016 Board Budget (Pages 38-39)

17. Request for Proposal Results – Audit Services (Page 40)

18. Intergovernmental Agreement With the City of Ottawa (Pages 41-46)

19. Board Policies (Pages 47-69)

19.1 Animals/Pets on Campus (Page 48)

19.2 Parking and Traffic Control (Pages 49-51)

19.3 Concealed Carry and Weapons (Pages 52-56)

19.4 Medical Cannabis (Pages 57-60)

19.5 Return to Work of SURS Annuitant (Pages 61-64)

19.6 Smoking/Tobacco Use (Pages 65-69)

20. Items for Information (Pages 70-78)

20.1 Staff Resignation – Susan Ellis, Part-time Bookstore Assistant (Page 70)

20.2 Student Code of Conduct Revisions (Pages 71-75)

20.3 Accessibility Leadership Award from IVCIL (Page 76)

20.4 Arbor Day Foundation – 2014 Tree Campus USA Recognition (Page 77)

20.5 Forrest “Woody” Miller (College Baseball Umpire) (Page 78)

21. Trustee Comment

22. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiations; 3) pending/imminent litigation; 4) hearing testimony on a complaint lodged against an employee; and 5) closed session minutes.

23. Putnam County/Marquis Energy, LLC

23.1 Confirm Dismissal of Putnam County, Illinois Circuit Court Case Number 11-MR-4

23.2 Confirm Withdrawal of Illinois Property Tax Appeal Board Appeals Concerning Marquis Energy, LLC

23.3 Confirm Withdrawal as Intervenor in Illinois Property Tax Appeal Board Appeals Concerning Marquis Energy, LLC

24. Closed Session Minutes – March 12, 2015 Board Meeting

25. Other

26. Adjournment