November 13, 2014 Board Agenda

Thursday, November 13, 2014 – 6 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Recognition – IVCC Women’s Tennis Team

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – September 25, 2014 Board Planning Committee Meeting; October 7, 2014 Audit/Finance Committee Meeting; October 9, 2014 Board Meeting (Pages 1-13)

7.2 Approval of Bills - $1,373,745.24

7.2.1 Education Fund - $713,565.04

7.2.2 Operations & Maintenance Fund - $129,109.02

7.2.3 Operations & Maintenance (Restricted Fund) - $202,130.62

7.2.4 Auxiliary Fund - $110,121.82

7.2.5 Restricted Fund - $163,822.61

7.2.6 Audit Fund - $15,000.00

7.2.7 Liability, Protection & Settlement Fund - $39,996.13

7.3 Treasurer’s Report (Pages 14-31)

7.3.1 Financial Highlights (Pages 15-16)

7.3.2 Balance Sheet (Pages 17-18)

7.3.3 Summary of FY15 Budget by Fund (Page 19)

7.3.4 Budget to Actual Comparison (Pages 20-26)

7.3.5 Budget to Actual by Budget Officers (Page 27)

7.3.6 Statement of Cash Flows (Page 28)

7.3.7 Investment Status Report (Pages 29-30)

7.3.8 Disbursements - $5,000 or more (Page 31)

7.4 Personnel - Stipends for Pay Periods Ending October 4, 2014 and October 18, 2014 (Pages 32-43)

8. President’s Report

9. Committee Reports

10. 2014 Tentative Tax Levy (Pages 44-47)

11. Staff Appointment – Matthew Suerth, Director of Institutional Research (Pages 48-49)

12. New Position – Full-time Custodian (Page 50)

13. High Deductible Health Plan/Health Savings Accounts (Page 51)

14. Student Support Services-Project Success – Matching Funds (Page 52)

15. Streator/IVCC North Central Area Transit Commitment (Page 53)

16. Bid Results – Leasing of Two (2) 15-Passenger Shuttle Buses (Page 54)

17. Purchase Request – Required Elevator Upgrades (Page 55)

18. Items for Information (Pages 56-69)

18.1 Staff Appointment – Ralph Wedekind, Custodian (Page 56)

18.2 Staff Appointment – Susan Alberts, Collection Development & Access Librarian (full-time) (Page 57)

18.3 Staff Resignation – Nancy Loebach, Part-time Faculty, EME Division (Page 58)

18.4 Staff Resignation – Tammy McCleary, Accounts Receivable Specialist/Cashier (part-time) (Page 59)

18.5 Tenure Recommendation – Mary Black (Page 60)

18.6 Modification to Summer 2015 Class Schedule (Page 61)

18.7 Sigma Kappa Delta – 2014 Ivy Chapter (Kimberly Radek and Delores Robinson) (Page 62)

18.8 Chemistry Club – Commendable Award (Page 63)

18.9 Tree Campus USA Recognition 2013 (Pages 64-65)

18.10 Manufacturing Career Expo (Page 66)

18.11 The Value of CARLI Services (Page 67-68)

18.12 Statement of Final Construction – Cultural Centre Stage Upgrades (Page 69)

19. Trustee Comment

20. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes.

21. Closed Session Minutes – October 9, 2014 Board Meeting

22. Other

23. Adjournment