September 18, 2012 Board Agenda

Tuesday, September 18, 2012 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Campus Update – Employee Demographics Report (Glenna Jones)

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – August 21, 2012 Board Meeting (Pages 1-6)

7.2 Approval of Bills - $1,933,549.16

7.2.1 Education Fund - $987,923.04

7.2.2 Operations & Maintenance Fund - $189,095.00

7.2.3 Operations & Maintenance (Restricted Fund) - $40,355.38

7.2.4 Auxiliary Fund - $363,351.86

7.2.5 Restricted Fund - $52,727.29

7.2.6 Audit Fund - $7,500.00

7.2.7 Liability, Protection & Settlement Fund - $292,596.59

7.3 Treasurer’s Report (Pages 7-26)

7.3.1 Financial Highlights (Pages 8-9)

7.3.2 Balance Sheet (Pages 10-11)

7.3.3 Summary of FY12 Budget by Fund (Page 12)

7.3.4 Budget to Actual Comparison (Pages 13-20)

7.3.5 Budget to Actual by Budget Officers (Page 21)

7.3.6 Statement of Cash Flows (Page 22)

7.3.7 Investment Status Report (Pages 23-24)

7.3.8 Check Register - $5,000 or more (Pages 25-26)

7.4 Personnel - Stipends for Pay Periods Ending August 11, 2012 and August 25, 2012 (Pages 27-34)

7.5 Purchase Request – Computers to Upgrade the Computer-Aided Drafting Lab (Page 35)

7.6 Consortium Purchase – Rock Salt (Page 36)

7.7 Bid Results – Multi-purpose Paper (Page 37)

8. President’s Report

9. Committee Reports

10. Purchase Request – SQL Migration Services for the Update of the Colleague Administrative System (Pages 38-43)

11. Purchase Request – Hardware, Software and Services for the Update of the Colleague Administrative System (Pages 44-57)

12. Purchase Request – Hardware for Expansion of the Virtual Desktop Infrastructure (VDI) Pilot Project to Production (Page 58)

13. Bid Results - Cash Farm Lease (Page 59)

14. Academic Calendars for 2013-2014, 2014-2015, and Revised Summer 2013 (Pages 60-73)

15. Economic Development Administration Grant Correction (Pages 74-75)

16. Resolution Designating Date, Time and Place for Filing Board of Trustee Nominating Petitions (Pages (76-77)

17. Items for Information (Pages 78-84)

17.1 Staff Appointment – Steve Gillio, Custodian (Page 78)

17.2 Faculty Resignation – Patti McGuire, Dental Assisting Instructor (part-time) (Page 79)

17.3 Staff Resignation – Sarah H. Partington, Career Development Coordinator, Dislocated Workers Center at Sauk Valley Community College (Page 80)

17.4 Summer 2012 Graduation (Page 81)

17.5 Tuition Agreement between IVCC and Lincoln College-Normal (Pages 82-83)

17.6 Intramural Athletics (Page 84)

18. Trustee Comment

19. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes.

20. Other

21. Adjournment