January 17, 2012 Board Agenda (Amended)

Tuesday, January 17, 2012 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Campus Update – Brad Cockrel

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – December 20, 2011 Board Meeting (Pages 1-7)

7.2 Approval of Bills - $1,778,870.15

7.2.1 Education Fund - $1,039,159.51

7.2.2 Operations & Maintenance Fund - $85,946.38

7.2.3 Operations & Maintenance (Restricted Fund) - $30,078.76

7.2.4 Auxiliary Fund - $504,508.94

7.2.5 Restricted Fund - $78,694.43

7.2.6 Audit Fund - $7,000.00

7.2.6 Liability, Protection & Settlement Fund - $33,482.13

7.3 Treasurer’s Report (Pages 8-27)

7.3.1 Financial Highlights (Pages 9-10)

7.3.2 Balance Sheet (Pages 11-12)

7.3.3 Summary of FY12 Budget by Fund (Page 13)

7.3.4 Budget to Actual Comparison (Pages 14-21)

7.3.5 Budget to Actual by Budget Officers (Page 22)

7.3.6 Statement of Cash Flows (Page 23)

7.3.7 Investment Status Report (Pages 24-25)

7.3.8 Check Register - $5,000 or more (Pages 26-27)

7.4 Personnel - Stipends for Pay Periods Ending December 17, 2011 and December 31, 2011 (Pages 28-30)

7.5 Request for Proposal – Copier Lease (Pages 31-47)

8. President’s Report

9. Committee Reports

10. Staff Appointment – Bonnie Campbell, Interim Director of Nursing Programs (Page 48)

11. Associate of Applied Science in Computer Information Systems: Inactivation (Page 49)

12. Approval to Lower the Contingency for the CDB Slope Maintenance Project (Pages 50-52)

13. Intergovernmental Agreement With the City of Ottawa (Pages 53-57)

14. Intergovernmental Agreement with the Illinois Green Economy Network (IGEN) (Pages 58-64)

15. Board Policy Manual – Sections 5 and 6 (second reading)(Pages 65-109)

16. Items for Information (Pages 110-153)

16.1 Staff Appointment – Jeannette M. Frahm, Ottawa Center Coordinator (Page 110)

16.2 Fall 2011 Graduates (Page 111)

16.3 Adoption Agreement & Summary Plan Document for IVCC’s 403(b) and 457(b) Plans (Pages 112-153)

17. Trustee Comment

18. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes.

19. Other

20. Resolution to File Industrial Appeals with the Illinois Property Tax Appeal Board

21. Adjournment