August 12, 2021 Minutes of Regular Meeting
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, August 12, 2021 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
Everett J. Solon, Chair
Jay K. McCracken, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
Jane E. Goetz
Members Virtually Present
Madison N. Miranda, Student Trustee
Members Telephonically Present
Members Absent
Maureen O. Rebholz
Others Physically Present
Jerry Corcoran, President
Matthew Seaton, Vice President for Business Services & Finance
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski Vice President for Student Services
Leslie Hofer, Director of Human Resources
Chris Dunlap, Director of Information Technology Services
Walt Zukowski, Attorney
Others Virtually Present
Bonnie Campbell, Associate Vice President for Academic Affairs
PUBLIC HEARING
This being the time and place published for a Public Hearing regarding the FY2022 budget, Board Chair, Everett Solon, called for questions and/or comments from the audience. Since there were no questions and/or comments, Mr. Solon called for a motion to close the Public Hearing. It was moved by Ms. Stevenson and seconded by Dr. Boyles to close the Public Hearing.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes” – Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
APPROVAL OF AGENDA
It was moved by Ms. Goetz and seconded by Mr. McCracken to approve the agenda, as presented.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes” – Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
PUBLIC COMMENT
None
CONSENT AGENDA ITEMS
It was moved by Ms. Goetz and seconded by Dr. Boyles to approve the consent agenda, as presented.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes” – Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
The following items were approved in the consent agenda:
Approval of Minutes – July 8, 2021 Closed Session Minutes Committee Meeting; July 8, 2021 Board Meeting; and July 22, 2021 Facilities Committee Meeting
Approval of Bills - $1,209,967.06
Education Fund - $894,348.99; Operations & Maintenance Fund - $127,920.71; Operations & Maintenance (Restricted Fund) - $6,098.50; Auxiliary Fund - $113,686.01; Restricted Fund - $21,478.72; Liability, Protection & Settlement Fund - $44,930.64; and Grants, Loans & Scholarships - $1,503.49.
Treasurer’s Report
Personnel
Approved stipends for pay periods ending July 3, 2021 and July 17, 2021 & Part-time Faculty and Staff Appointments July 2021.
Purchase Requests
- Approved to purchase an estimated $50,000 in fuel for the Truck Driving Training program using WEX Inc. fuel cards.
- Approved to purchase the following through buying consortia:
- Janitorial supplies from Home Depot Pro at an estimated annual cost of $35,000 through the Illinois Public Higher Education Cooperative (IPHEC); and
- Elevator maintenance services from ThyssenKrupp Elevator Corporation, Peoria, Illinois, through National Joint Powers Alliance (NJPA) at an annual cost of $30,524.16.
PRESIDENT’S REPORT
Dr. Corcoran reported that the therapeutic massage graduation ceremony held on August 5 in the Cultural Centre was very nice. He noted that program coordinator Roxanne Cherpeske and faculty Colleen Grabow, Wendy Lamboley, Jane Battles and student worker Maddie Pratt did a fine job of honoring the program’s seven graduates and the program’s founder Cheri Monterestelli who joined us for the event. Dr. Corcoran extended special thanks to Dr. Amy Boyles for attending the program, as she has consistently in the past, and representing the IVCC Board of Trustees. Dr. Corcoran advised that in tonight’s board book under items for information please take a minute to look at Vice President Mark Grzybowski’s memo about the administration’s decision to participate in the Shield Illinois saliva-based COVID-19 testing program twice per week beginning August 23rd. He noted that when you couple this with the mass vaccination clinic for students to be offered one day later, we are doing all we can to keep our employees and students safe during these difficult times. Dr. Corcoran added that our COVID Work Group made up of Bonnie Campbell, Dr. Patrice Hess, Sue Caley Opsal, Jeannette Frahm, Heather Seghi, Sara Escatel, Leslie Hofer, Jennifer Scheri, Eric Johnson, Kathy Hart, Chris Dunlap, Scott Curley, and Mike Phillips should be congratulated for their hard work and spirit of collegiality. Dr. Corcoran noted that it has not been easy and you are never going to have 100% buy-in on sensitive matters like face masks, vaccinations and social distancing, but he is proud with how things are being handled at IVCC and by all of the feeder schools across the college district. Dr. Corcoran extended congratulations to director of facilities Scott Curley and vice president Dr. Matt Seaton for their oversight of a tremendous number of capital improvements we have made to the campus in a short period of time. He noted that when you look at what all is involved when replacing air handlers, upgrading keycard access, reconfiguring the fireplace lounge once and for all so that it really is accessible to everyone, replacing bleachers, resurfacing the campus roadway and two high traffic parking lots, and presenting our findings to the Board Facilities Committee on three huge projects like a new dental hygiene lab, nursing simulation lab and eventual expansion of the biology lab, it is amazing what all can get done when good people put their heads together to solve problems. Dr. Corcoran thanked Cheryl Roelfsema for her role in helping us to launch these projects, and Scott and Dr. Matt for executing the plans to perfection. Things look great!
COMMITTEE REPORTS
Mr. Solon noted that the minutes from the July meetings of the Facilities Committee and the Closed Session Minutes Committee are in the Board book.
FY2022 BUDGET – RESOLUTION TO ADOPT THE BUDGET
It was moved by Mr. McCracken and seconded by Ms. Goetz to approve the resolution to adopt the FY2022 Budget, as presented.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
BID RESULTS – TREASURER’S BOND
It was moved by Ms. Goetz and seconded by Dr. Boyles to accept the bond proposal from R.J. Galla through Liberty Surety First for three years at $28,788.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
BID RESULTS – PROPERTY/CASUALTY INSURANCE
It was moved by Ms. Stevenson and seconded by Mr. McCracken to accept the proposal submitted by Corkill Insurance Agency with Wright Specialty Insurance for property/casualty insurance with a premium of $131,336.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried. Ms. Goetz noted that the proposal is 5.38 percent less than our current premiums. Well done.
PURCHASE REQUEST – MICROSOFT SOFTWARE MAINTENANCE AND SUPPORT
It was moved by Dr. Boyles and seconded by Ms. Goetz to authorize the renewal of the Microsoft Software Maintenance and Support Agreement in the amount of $27,303.30 from CDW.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
PURCHASE REQUEST – ELLUCIAN COLLEAGUE MAINTENANCE AND SUPPORT
It was moved by Dr. Boyles and seconded by Ms. Goetz to authorize the renewal of Ellucian Colleague Maintenance and Support in the amount of $292,600 from Ellucian Company, L.P. for a period of one year.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
PURCHASE REQUEST – CISCO MAINTENANCE AND SUPPORT
It was moved by Mr. McCracken and seconded by Ms. Goetz to authorize the renewal of Cisco Smartnet Maintenance and Support on networking and telephone systems in the amount of $89,287.29 from Burwood Group for a period of 1-3 years, depending on the device.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
FACULTY RESIGNATION – ADAM OLDAKER, ENGLISH INSTRUCTOR
It was moved by Ms. Stevenson and seconded by Dr. Boyles to accept with regret the resignation of Adam Oldaker, English Instructor, effective August 13, 2021.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried. Dr. Corcoran noted that it has been a pleasure and honor to work with Mr. Oldaker. He was a fantastic faculty member and led our Honors Program with distinction and we wish Adam all the best as he moves forward.
STAFF RESIGNATION – JENNIFER GROBE, DIRECTOR OF NURSING PROGRAMS
It was moved by Ms. Goetz and seconded by Mr. McCracken to accept with regret the resignation of Dr. Jennifer Grobe, Director of Nursing Programs, effective August 6, 2021.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
STAFF APPOINTMENT – THOMAS QUIGLEY, DIRECTOR OF ADMISSIONS AND TRANSFER SERVICES
It was moved by Ms. Goetz and seconded by Dr. Boyles to approve the appointment of Thomas Quigley as Director of Admissions and Transfer Services at an annualized salary of $69,000, as presented.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried. Mr. Quigley joined the meeting virtually and was welcomed and congratulated by the Board on his appointment.
STAFF APPOINTMENT – CATHY LENKAITIS, LABORATORY INSTRUCTOR IN NURSING
It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the appointment of Cathy Lenkaitis as Laboratory Instructor in Nursing effective August 16, 2021 at Step A-12, an annualized salary of $60,331, subject to terms and conditions of the 2021-2022 faculty contract to be negotiated.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried. Ms. Lenkaitis was physically present at the meeting and was introduced by Ms. Hofer. The Board welcomed and congratulated Ms. Lenkaitis on her appointment.
FARM CASH LEASE – REQUEST FOR PROPOSALS
It was moved by Dr. Boyles and seconded by Ms. Stevenson to authorize the seeking of proposals for a new cash farm lease agreement, as presented.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
STAFF APPOINTMENT – RON GROLEAU, INTERIM DEAN OF HUMANITIES, FINE ARTS, AND SOCIAL SCIENCES
It was moved by Mr. McCracken and seconded by Ms. Goetz to approve the appointment of Ron Groleau, Interim Dean of Humanities, Fine Arts, and Social Sciences, with additional compensation of $409 per pay period effective August 9, 2021 until a new Dean of Humanities, Fine Arts, and Social Sciences is employed.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
ITEMS FOR INFORMATION
Mr. Solon pointed out the information items on pages 74-85 of the Board book.
TRUSTEE COMMENT
Mr. McCracken commented that it was his pleasure to serve as liaison for the Board and make the contact phone calls to our candidates seeking the Board position that is available. He noted that we have a great slate of candidates with eight in total and we are very blessed to have such outstanding candidates.
Ms. Goetz expressed best wishes to the faculty and students starting the fall semester. She noted that good learning times are here and it will be rewarding to all involved.
Mr. Solon related positive experiences he had in meeting two students. One was a graduate of the Dental Assisting program, the other was entering the Dental Assisting program this summer and both are proud of attending IVCC for this degree.
Dr. Boyles thanked the administration for being proactive with wearing masks on campus. She expressed that she knew it was not an easy decision. Dr. Boyles noted that we can now concentrate on learning and instruction and she appreciated that focus and putting safety first.
CLOSED SESSION
Mr. Solon requested a motion and a roll call vote at 6:50 p.m. to enter into a closed session to discuss: 1) selection of a person to fill a vacancy in a public office; 2) pending or imminent litigation; 3) complaint lodged against an official or employee of the public body; 4) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 5) student discipline; 6) collective negotiations; and 7) closed session minutes. Motion made by Ms. Stevenson and seconded by Ms. Goetz to enter into a closed session.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried. The Board immediately entered closed session at 6:52 p.m.
Motion made by Ms. Goetz and seconded by Ms. Stevenson to return to the regular meeting.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried. The regular meeting resumed at 7:52 p.m.
POSSIBLE EXTENSION OF AGREEMENT WITH AFT LOCAL 1810
No action was taken.
CONSIDERATION AND POSSIBLE APPROVAL OF PROPOSED RELEASE OF CLAIM
It was moved by Ms. Stevenson and seconded by Ms. Goetz to accept the terms of the proposed release of claim, presented by the Administration to the Board, and approve as presented.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
CLOSED SESSION MINUTES
It was moved by Dr. Boyles and seconded by Mr. McCracken to approve and retain the closed session minutes of July 8, 2021.
Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Goetz, Ms. Stevenson, Mr. McCracken, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.
OTHER
None
ADJOURNMENT
Mr. Solon declared the meeting adjourned at 7:55 p.m.