September 8, 2016 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, September 8, 2016 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Laurie A. Bonucci
David O. Mallery
Jane E. Goetz
Everett J. Solon
Sarah J. Tipton, Student Trustee

Members Absent

Larry D. Huffman, Secretary

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Walt Zukowski, Attorney

APPOINTMENT OF SECRETARY PRO-TEM

In the absence of Dr. Larry Huffman, Ms. Olivero appointed Ms. Laurie Bonucci as Secretary Pro-Tem.

APPROVAL OF AGENDA

It was moved by Mr. Mallery and seconded by Dr. Driscoll to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

Mr. Bryan Divine, representative for the Support Staff Union, noted that negotiating teams have met twice since the last board meeting – once  being immediately after the last board meeting and he thanked the members of the administrative negotiating team for staying late to work out a deal.  The Board will be presented with an agreement that is a compromise from the Union to try to resolve the Unfair Labor Practice charges that were discussed at the last board meeting.  This agreement will be considered in closed session and he asked the board members when it is time to vote to make a motion to act on this memorandum of agreement in a popular way so that the negotiation process can move forward.  He encouraged the board members to ask the administrative bargaining team why they have no tentative agreements to bring to the Board tonight.  He noted he would be available during closed session for any questions the Board may have.

CONSENT AGENDA

It was moved by Mr. Solon and seconded by Dr. Driscoll to approve the consent agenda, as presented.  Motion passed by voice vote.  

The following items were approved in the consent agenda:

Approval of Minutes – August 18, 2016 Board Meeting

Approval of Bills - $1,588.456.16
Education Fund - $588,457.62; Operations & Maintenance Fund - $99,714.97; Operations & Maintenance (Restricted Fund) - $150,013.00; Auxiliary Fund - $497,244.81; Restricted Fund - $921.74; Audit Fund - $1,100.00 and Liability, Protection & Settlement Fund - $249,630.42; and Grants, Loans, & Scholarships - $1,373.60

Personnel

Approved the stipends for pay periods ending August 6, 2016 and August 20, 2016

Consortium Purchase – Rock Salt

Approved to purchase 280 tons of rock salt from Cargill Incorporated Salt Division through the Illinois Department of Central Management Services at $63.36 per ton, delivered, for a total of $17,740.80.

PRESIDENT’S REPORT

Dr. Corcoran reported one of the goals IVCC’s Board and he agreed to last year was to establish an endowment so that the College could offer more scholarships, particularly to those with unmet financial needs. The initial target was set at $500,000 and Dr. Corcoran was happy to report that the goal was achieved because of 106 generous supporters of the college’s mission. Thanks to Fran Brolley and his Foundation Office Team, $512,381 was raised, which has already benefitted nearly 80 students.  A few years ago 240 donors contributed to the College’s capital campaign for the latest technology and equipment in the Peter Miller Community Technology Center by raising $2.1 million. Despite the state’s inability to craft a budget that prioritizes the needs of public higher education, IVCC remains true to its mission and focuses on doing everything it can to give people in its large district the opportunity to receive a first-class education at a cost that is a fraction of what it would be for a student going straight from high school to a four-year college or university. IVCC is also in the minority again by covering MAP grants in FY2017.  IVCC does the right thing and lets the chips fall where they may.  Both the capital campaign and steps taken to establish an endowment were firsts for IVCC and Dr. Corcoran is very proud of what has been accomplished – neither of which would have happened without lots of great people in the community, many of whom were in the room. Patty Williamson, director of financial aid, was the architect of the Tuition Assistance Program designed to benefit four specific populations of students: HSE/GED or ESL students in “bridge” programs, middle-class students who qualify for very little (if any) financial aid, returning students who want to finish up work on a certificate or degree, or returning-summer students without access to financial aid. Even though the average award has only been in the $333-$357 range, what these students have been able to accomplish because of the program has been impressive.  In the same way as a recognition display is near the main entrance celebrating those who contributed towards the capital campaign, a similar display is planned for contributors to the endowment campaign. On behalf of the many faculty and staff who benefitted from the capital campaign, the 80 students who have received tuition assistance so that they could pursue their academic and career goals, and the generations of student who will benefit from this point forward because of the endowment, Dr. Corcoran thanked everyone for a job well done.

COMMITTEE REPORTS

Mr. Mallery noted that he received notification of the recent legislation which required elected and appointed community college trustees to receive four hours of leadership training in specific legal and other subject areas during the 1st, 3rd and 5th years of their terms.  The new law becomes effective on January 1, 2017 for anyone appointed or elected after January 1, 2017.  Each community college district shall maintain on its website a listing of all board members who have successfully completed the training, as well as those who have not successfully completed the training.  Each trustee shall certify completion of the training to the Secretary of the Board.  ICCTA plans to offer a qualified four-hour training seminar for all trustees who are first elected or re-elected at the April 4, 2017 election.  The program is scheduled for ICCTA’s June 2, 2017 annual convention in Bloomington, IL.

STAFF APPOINTMENT – DIANN JABUSCH, DIRECTOR OF INFORMATION TECHNOLOGY SERVICES

It was moved by Mr. Solon and seconded by Ms. Bonucci to appoint Diann Jabusch as Director of Information Technology Services at an annualized salary of $89,000.  Motion passed by voice vote.

BID REQUEST – SIMULAIDS SMART STAT BASIC PATIENT SIMULATOR

It was moved by Dr. Driscoll and seconded by Ms. Goetz to seek bids for a Simulaids SMART STAT Basic patient simulator.  Motion passed by voice vote.

RESOLUTION DESIGNATING DATE, TIME AND PLACE FOR FILING BOARD OF TRUSTEE NOMINATING PETITIONS

It was moved by Mr. Solon and seconded by Ms. Goetz to adopt the Resolution designating date, time and place for filing Board of Trustee nominating petitions for the April 4, 2017 election, as presented.  Motion passed by voice vote.  

CLOSED SESSION

It was moved by Ms. Bonucci and seconded by Ms. Goetz to convene a closed session at 6:42 p.m. to discuss 1) litigation; 2) collective negotiations; and 3) closed session minutes.  Motion passed by voice vote.

After a short break, the Board entered closed session at 6:47 p.m.  On a motion by Dr. Driscoll and seconded by Mr. Solon, the regular meeting resumed at 8:06 p.m.  Motion passed by voice vote.

AMENDED AGENDA

It was moved by Ms. Goetz and seconded by Mr. Mallery to amend the agenda by switching agenda Items 14 and 16 with Item 16 – Other following Item #13 – Closed Session.

OTHER

Ms. Goetz was happy to see IVCC’s enrollment and the number of credit hours increased slightly where other state universities’ enrollment is down.  Ms. Olivero also noted that the state-mandated leadership training requires public university trustees to complete a one-time training program and community college trustees receive four hours of leadership training in specific legal and other subject areas during the 1st, 3rd and 5th years of their terms.

CLOSED SESSION MINUTES

It was moved by Mr. Solon and seconded by Dr. Driscoll to approve and retain the closed session minutes of the August 18, 2016 Closed Session Meeting.  Motion passed by voice vote.

SUPPORT STAFF COMPENSATION MEMORANDUM OF AGREEMENT

Due to Ms. Olivero’s employment, she could not vote or handle the motion of this agreement.  She turned the meeting over to Dr. Driscoll, Vice Chair.  It was moved by Ms. Goetz and seconded by Mr. Solon to approve the Memorandum of Agreement, as presented.  Mr. Mallery believes the agreement is fair and it got to a point where the employees who work so hard at the College will be getting their increases in pay that other employees received.  He was glad the Union agreed to this and it is something that some of the Board intended on doing anyway.  Motion passed by voice vote with Ms. Olivero abstaining.

ADJOURNMENT

Ms. Olivero declared the meeting adjourned at 8:11 p.m.