June 9, 2016 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, June 9, 2016 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery
Everett J. Solon
Sarah J. Tipton, Student Trustee

Members Absent

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Sue Isermann, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Walt Zukowski, Attorney

MOMENT OF SILENCE

Gail Kathleen Bonucci, stepmother in-law of Laurie A. Bonucci passed away recently.  She was a proud graduate of IVCC’s nursing program and worked as a registered nurse at Perry Memorial Hospital in Princeton.  Ms. Olivero invited everyone to join her in a moment of silence in memory of Gail Kathleen Bonucci.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Dr. Huffman to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

None.

RECOGNITION – IVCC SOFTBALL AND MEN’S TENNIS PLAYERS

A pair of national tournament qualifying teams were honored.  Tennis coach, Julie Milota, introduced Zach Giovanine and Nick Munson.  The men’s tennis team placed fifth at the Division III tournament in Collin, Texas, May 16-20.  IVCC finished the season 6-3 with two of its losses to four-year schools.  Sophomore Gustavo Lazado was the consolation champion at nationals in No. 1 singles and doubles.  Second team All-Americans were Alex Koziel, Zach Giovanine, Nick Munson and Krueger Keene.  Freshman captain Joey Meyer was the consolation champ at No. 1 doubles.  Coach Cory Tomasson introduced eight of the softball players who were present at the meeting - Becca Herrmann, Taylor Tjaden, Brenna Faletti, Allison Korsan, Annie Miller, Tracy Ellis, Taylor Naumann and Mackenzie May.   The softball team finished 26-13 and won the Arrowhead Conference and Region IV title on their way to the NJCAA Division II tournament in Clinton, Mississippi, May 18-19.  The tournament featured the top 16 teams from 147 Division II programs.  The softball team’s g.p.a. was 3.54 and 11 of the 13 players made the Academic All-Conference team.  Brenna Faletti, Becca Herrmann, Allison Korsan and Annie Miller were named Academic All-Americans.  Brenna Faletti, Taylor Tjaden, and Tracy Ellis were named All-Region IV and Taylor Tjaden a third team All-American. 

CONSENT AGENDA

It was moved by Mr. Mallery and seconded by Ms. Goetz to approve the consent agenda with the revised minutes of the May 12, 2016 Board meeting, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – May 12, 2016 Board Meeting

Approval of Bills - $883,763.05

Education Fund - $614,419.88; Operations & Maintenance Fund - $86,285.00; Operations & Maintenance (Restricted Fund) - $1,670.40; Auxiliary Fund - $71,538.45; Restricted Fund - $4,135.03; and Liability, Protection & Settlement Fund - $105,714.29

Personnel

Approved the stipends for pay periods ending April 30, 2016 and May 14, 2016

Purchase Requests

Approved to expend an estimated $50,000 for fuel for the Truck Driving Training Program using WEX Inc. fuel cards.

Approved to expend an estimated $30,000 for OSHA safety training classes from 2B Safe, Inc. and an estimated $13,500 for supervisor and leadership development training classes from Riffle, Inc. for Fiscal Year 2017.

Approved to expend $71,274 for annual radio, billboard, and television advertising for Fiscal Year 2017 from NRG Media, LaSalle County Broadcasting Corp., Studstill Media, WZOE, Inc., and Comcast Spotlight.

Prevailing Wage Resolution

Adopted the Prevailing Wage Resolution for Fiscal Year 2017.

PRESIDENT’S REPORT

Dr. Corcoran reported the Nurse Pinning and Commencement programs on May 21 turned out just fine thanks to the planning and execution of teams led by Bonnie Campbell and Mark Grzybowski respectfully.  Project Success also had their customary end-of-the-year celebration around the same time, which was well handled thanks to Chris Herman and his Project Success colleagues.  On May 29, Dr. Corcoran attended Marquette Academy’s graduation to congratulate Kylie Jewett, Alexandra "Alex" Kissel and Allison Nona—three graduates of the Running Start program who successfully earned both their associate degrees and high school diplomas. At the graduation ceremony, Dr. Mike Driscoll was inducted into the Marquette Academy hall of fame. Dr. Corcoran noted that Dr. Driscoll’s address to the graduating class was spot-on and well received by everyone. Dr. Corcoran congratulated him on a well-deserved recognition.  Cory Tomasson and Mark Grzybowski recently advised Dr. Corcoran that the overall Athletics Department GPA for the spring semester was 3.129.  Dr. Corcoran congratulated the coaches, staff and student athletes on this very impressive news. As a reminder, the annual event honoring students who passed their High School Equalivency exam, graduates of the bridge to manufacturing program and students becoming citizens will be held on Thursday, June 16 at 6 p.m. in the Cultural Centre. Board members were encouraged to RSVP as soon as possible if they have not already.  Last month Dr. Corcoran advised the Board that discussions have taken place with Pam Furlan of BEST, Inc. about the possibility of their program moving its operation to the College at some point in time and he has now received a verbal commitment from the group for at least six BEST employees to make the move around the end of the calendar year.  Board members received a copy of  a retrospective prepared by Dr. Brian Holloway of the performance, outreach activities, and accomplishments of the Humanities, Fine Arts, and Social Sciences Division this past spring semester.

COMMITTEE REPORTS

None.

FACULTY APPOINTMENT – HEATHER A. KNOBLAUCH, NURSING INSTRUCTOR

It was moved by Dr. Driscoll and seconded by Ms. Goetz to approve the appointment of Heather A. Knoblauch as Nursing Instructor assigned to the Division of Health Professions, with placement on the 2016/2017 faculty salary schedule at Step C-8, $53,581 annualized.  Motion passed by voice vote.

STAFF RETIREMENT – HAROLD BARNES, DIRECTOR OF INFORMATION AND TECHNOLOGY SERVICES

It was moved by Dr. Huffman and seconded by Ms. Bonucci to accept with regret the retirement of Harold Barnes, Director of Information and Technology Services, effective December 31, 2016, and wish him a long, happy, and healthy retirement.  Motion passed by voice vote.

PRESIDENT’S CONTRACT

It was moved by Mr. Solon and seconded by Dr. Driscoll to approve a three-year employment contract for President Dr. Jerry Corcoran from July 1, 2016 to June 30, 2019 with a salary increase of 2.5 percent for FY2017, providing for an annual salary of $192,361.75 as well as benefits and other conditions presented in the contract, a copy of which shall be made a part of the minutes.  Motion passed by voice vote.

VICE PRESIDENTS’ CONTRACTS

It was moved by Dr. Driscoll and seconded by Ms. Goetz to approve the FY2017 employment contract for Cheryl E. Roelfsema, Vice President for Business Services and Finance, with a 2.0 percent increase for FY2017, resulting in an annualized salary of $127,890 and duties, benefits, and other conditions as outlined in her contract, a copy of which shall be made a part of the minutes and to approve the FY2017 employment contract for Dr. Deborah Anderson, Vice President for Academic Affairs, with a 2.0 percent increase for FY2017, resulting in an annualized salary of $115,005 and duties, benefits, and other conditions as outlined in her contract, a copy of which shall be made a part of the minutes.  Motion passed by voice vote.

COMPENSATION FOR FY2017 – EMPLOYEES NOT AFFECTED BY A NEGOTIATED LABOR AGREEMENT

It was moved by Mr. Mallery and seconded by Dr. Driscoll to approve a 2.0 percent general increase for all support staff and administrators not affected by a negotiated labor agreement, contingent upon acceptable performance evaluations and support from grants and outside contracts for the impacted positions for FY2017.  Motion passed by voice vote.

It was moved by Ms. Goetz and seconded by Dr. Huffman to approve a special salary adjustment for employees identified as warranting such an increase in FY2017.  Motion passed by voice vote with Mr. Mallery voting “naye.”

INCREASE IN PART-TIME FACULTY PAY SCALE

It was moved by Mr. Solon and seconded by Dr. Driscoll to approve an increase in the part-time faculty pay scale by 2.0 percent effective the fall semester of FY2017.  Motion passed by voice vote.

AUTHORIZATION TO CONTINUE PAYMENT FOR STANDARD OPERATING EXPENDITURES

It was moved by Dr. Huffman and seconded by Ms. Goetz to authorize to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2016 through budget adoption.  Motion passed by voice vote.

TRANSFER OF FUNDS

It was moved by Dr. Driscoll and seconded by Ms. Tipton to approve the transfer of $200,000 from the Working Cash Fund to the Education Fund to cover operating expenses.  Motion passed by voice vote.

PROPOSAL REQUEST – IT SECURITY SERVICES

It was moved by Ms. Goetz and seconded by Dr. Huffman to authorize the administration to seek proposals for IT Security Services.  The administration is expecting three to five responses for this bid at an estimated cost between $15,000 - $25,000.  Motion passed by voice vote.

PROPOSAL REQUEST – WIRELESS DURESS BUTTON SYSTEM

It was moved by Dr. Huffman and seconded by Ms. Tipton to authorize the administration to seek proposals for a wireless duress button system.  The administration is estimating the cost to be under $25,000.  Motion passed by voice vote.

PURCHASE REQUEST – COMPUTER UPGRADES FOR CLASSROOMS E214 AND E216

It was moved by Mr. Solon and seconded by Dr. Driscoll to purchase 54 computers and 54 monitors from Dell, Inc., in the amount of $38,340.  Motion passed by voice vote.

PURCHASE REQUEST – FURNITURE FOR CLASSROOM A209

It was moved by Ms. Goetz and seconded by Ms. Bonucci to authorize the purchase of furniture for A209 from Henrickson & Company, Inc., through The Cooperative Purchasing Network, at a cost of $11,919.80.  Motion passed by voice vote.

PURCHASE REQUEST – WELD COUPON STATION

It was moved by Dr. Driscoll and seconded by Dr. Huffman to purchase the 2” Weld Coupon Station in the amount of $6,250.  Motion passed by voice vote.

BID REQUEST- HUNTER ALIGNMENT SYSTEM

It was moved by Mr. Solon and seconded by Dr. Huffman to authorize the administration to seek bids for a Hunter Alignment System at an estimated cost of $28,000.  Motion passed by voice vote.

ACADEMIC CALENDARS FOR FALL 2017, SPRING 2018, SUMMER 2018, FALL 2018, SPRING 2019, AND SUMMER 2019

It was moved by Ms. Bonucci and seconded by Ms. Goetz to approve the academic calendars for 2017-2018, 2018-2019, and the 2018 and 2019 summer terms, as presented.  Motion passed by voice vote.

MARKETING CONSULTANT COLLATERALS

It was moved by Dr. Huffman and seconded by Dr. Driscoll to authorize the administration to enter into a one-year agreement with Interact Communications for marketing collaterals at a cost to the district of $36,350.  Mr. Mallery asked if this agreement is above and beyond what the College typically spends for advertising.  Mr. Brolley noted the costs are imbedded in the normal budget.  Advertising contracts and other expenses have been pared back.  Motion passed by voice vote.

CHANGE ORDER #1 – PHS PROJECT:  LECTURE HALL (225) RENOVATION – LUSE COMPANIES

It was moved by Ms. Bonucci and seconded by Ms. Goetz to approve Change Order #1 in the amount of $11,550 from Luse Companies for the Lecture Hall (D225) Renovations.  Motion passed by voice vote.

FOOD VENDING MACHINE SERVICES

It was moved by Dr. Driscoll and seconded by Ms. Bonucci to extend the existing lease with Tri-City Vending & Foodservice for one (1) additional year to June 30, 2017.  Motion passed by voice vote. 

TRUSTEE COMMENT

None.

CLOSED SESSION

It was moved by Mr. Solon and seconded by Ms. Bonucci to convene a closed session at 6:52 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) litigation; 3) collective negotiations; and 4) closed session minutes.  Motion passed by voice vote.