August 18, 2016 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, August 18, 2016 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
David O. Mallery
Jane E. Goetz
Everett J. Solon
Sarah J. Tipton, Student Trustee

Members Absent

Laurie A. Bonucci
Larry D. Huffman, Secretary

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Bonnie Campbell, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Walt Zukowski, Attorney

PUBLIC HEARING

This being the time and place published for a Public Hearing regarding the FY2017 Budget, Board Chair, Melissa Olivero, called for questions and/or comments from the audience.  Since there were no questions and/or comments, Ms. Olivero called for a motion to close the Public Hearing.  It was moved by Mr. Solon and seconded by Ms. Goetz to close the Public Hearing.  Motion passed by voice vote.

APPOINTMENT OF SECRETARY PRO-TEM

In the absence of Dr. Larry Huffman, Ms. Olivero appointed Everett Solon as Secretary Pro-Tem.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Dr. Driscoll to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

None.

CONSENT AGENDA

It was moved by Ms. Goetz and seconded by Ms. Tipton to approve the consent agenda, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – July 5, 2016 Audit/Finance Committee Meeting; July 14, 2016 Board Meeting

Approval of Bills - $1,406,393.04

Education Fund - $1,071,903.53; Operations & Maintenance Fund - $90,710.52; Operations & Maintenance (Restricted Fund) - $94,815.72; Auxiliary Fund - $81,678.48; Restricted Fund - $27,729.11; Audit Fund - $3,400.00 and Liability, Protection & Settlement Fund - $35,783.68; and Grants, Loans, & Scholarships - $372.00

Personnel

Approved the stipends for pay periods ending July 9, 2016 and July 23, 2016

Consortia Purchases

Approved the purchase of janitorial supplies from Interline Brands, Inc., d/b/a/ AmSan, Peoria, Illinois at an estimated annual cost of $40,000 through the Illinois Public Higher Education Cooperative (IPHEC) and elevator maintenance services from ThyssenKrupp Elevator Corporation, Peoria, Illinois, through National Joint Powers Alliance (NJPA) at an annual cost of $25,007.36.

Daikin Applied Americas, Inc. Chiller Maintenance

Approved to extend the existing contract with Daikin Applied Americas, Inc. for one (1) additional year at a cost of $38,900.

PRESIDENT’S REPORT

Dr. Corcoran reported the Licensed Practical Nurse (LPN) graduation on July 26^th went well because of the Nursing Program faculty and staff.  Laura Hodgson took the lead this time and did a fine job. Dr. Corcoran thanked Trustee Jane Goetz for playing an important role in representing the Board of Trustees and helping to recognize the 28 graduates.   Congratulations were extended to Kim Koehler and her Continuing Education coworkers Jennifer Sowers, Bonnie Jasiek, Monica Near, Jennifer Scheri, Jessica Beem and Elizabeth Gonzalez for serving 226 students from Pre-K to incoming high school freshmen with camps this summer. Eighteen class topics were offered with a total of 30 sections from which to choose for those who wanted to know more about science, technology, engineering, art, math, theatre and cooking.  The express registration event held in Ottawa on July 27 netted 270 credit hours. Feedback from attendees was terrific and the service provided by IVCC’s Student Services division was exemplary.  All of the events this week leading up to today’s first day of classes including (1) Monday’s part-time faculty in-service (big turnout and great discussion), (2) Tuesday’s all-staff and division meetings (including Dr. Anderson’s fine work with the faculty on developing a new academic plan – looking forward to hearing more about that throughout the year), and (3) Wednesday’s new student convocation (365 students in attendance – heard from many including Student Trustee Sarah Tipton) turned out just fine. The first day of the new academic year was an exciting time on campus and everyone worked hard to present the best possible setting in which faculty may teach and students will learn. And finally, the Board was provided copies of the men’s and women’s soccer schedule for the season, hoping that some of them might have a chance to attend a game or two this season. The City of LaSalle is proud that home games will take place at the beautiful LaSalle Rotary Club Park near the intersection of I-39 and Route 6.  Adding Men’s and Women’s Soccer to the list of team sports has been well received by the community. There are 39 full-time student athletes from across the district who will participate. More than one-fourth of these students graduated from high school at least two years ago. Offering them the chance to compete in a sport they love for a very low cost to the college has been a win-win for everyone. Coaches Tim Cottingim (men’s) and Ed Young (women’s) are doing a great job of representing IVCC.

COMMITTEE REPORTS

Mr. Mallery noted that all board members are still getting the ICCTA emails.  He encouraged the board members to look at the new laws that have been signed by the Governor into legislation due to the fallout from the College of DuPage. 

Ms. Goetz reported the Audit/Finance Committee met and discussed the budget.  Knowing all the uncertainties, Ms. Goetz believes the budget is as good as it can be right now and the decision the Board made to cover MAP grants is wonderful.  This budget shows that the College can still manage to help students and support faculty in providing superior education.

FY2017 BUDGET – RESOLUTION TO ADOPT THE BUDGET

It was moved by Dr. Driscoll and seconded by Mr. Solon to adopt the Resolution approving the FY2017 Budget, as presented.  Motion passed by voice vote with Mr. Mallery voting “naye.”

FACULTY RETIREMENT – LINDA THOMAS, READING INSTRUCTOR

It was moved by Mr. Solon and seconded by Ms. Goetz to accept with regret the retirement of Linda Thomas, Reading Instructor, effective December 31, 2016.  Motion passed by voice vote.

PROPOSAL RESULTS – WIRELESS DURESS BUTTON SYSTEM

It was moved by Dr. Driscoll and seconded by Ms. Tipton to accept the proposal from Response Technologies, LTD for a Wireless Duress Button System in the amount of $37,910.  G4S did submit a proposal and the question was asked since G4S would be the respondents, would they be compatible using different equipment. The proposal G4S submitted was the same system but the cost was higher. Motion passed by voice vote.

BID RESULTS – 3D PRINTER

It was moved by Ms. Goetz and seconded by Mr. Mallery to accept the bid from JBH Technologies, Inc. as the lowest, most responsible bid for a 3D Printer in the amount of $33,711.  Motion passed by voice vote.

BID RESULTS – DENTAL DIGITAL X-RAY SENSORS

It was moved by Dr. Driscoll and seconded by Ms. Goetz to accept the bid from Patterson Dental as the lowest, most responsible bid for a Schick 33 Size 1 and Size 2 Digital X-ray Sensors from Patterson Dental in the amount of $16,478.  Motion passed by voice vote.

PURCHASE REQUEST – AUTOMOTIVE DEPARTMENT

It was moved by Ms. Goetz and seconded by Mr. Mallery to expend an estimated $41,000 for automotive parts and supplies from Carquest of Peru and an estimated $11,000 from L & L of Sterling, Inc. for Fiscal Year 2017.  There were concerns as to why the Board is approving automotive parts and supplies from only two companies.  The auto department calls different part warehouses in the area and these two companies have the best price and the best service in regard to receiving the parts in a timely manner.  The parts and supplies are purchased when the auto department works on vehicles and the vehicle owners are then invoiced for the parts and supplies.  Blanket purchase orders are prepared in increments as the parts and supplies are needed.  The College was trying to be up front as to the approximate cost of parts and supplies that would be purchased for the year and also being compliant with the board policy on purchasing.  The auto department does purchase parts and supplies from other companies, just not at the $10,000 level.  Motion passed by voice vote.

INSURANCE RENEWALS

It was moved by Mr. Solon and seconded by Dr. Driscoll to accept the recommendation of the insurance consultant to renew all coverage with the same carriers at $253,919.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz encouraged everyone to join the Foundation’s 21^st Century Society.  The event is scheduled for Thursday, September 15.

CLOSED SESSION

It was moved by Ms. Goetz and seconded by Mr. Mallery to convene a closed session at 6:50 p.m. to discuss 1) litigation; 2) collective negotiations; and 3) closed session minutes.  Motion passed by voice vote.

After a short break, the Board entered closed session at 6:55 p.m.  On a motion by Mr. Solon and seconded by Dr. Driscoll, the regular meeting resumed at 8:57 p.m.  Motion passed by voice vote.

POSSIBLE SUPPORT STAFF UPDATE

Bryan Devine, Field Service Director for the Illinois Federation of Teachers, read a statement about the support staff being compassionate about the College and the community.  The support staff are the lifeline for the students – setting up classrooms, getting information technology needs handled, helping students get the correct books, getting students registered, making sure students pay their tuition, getting the students to classes, guiding them through the paperwork of financial aid, and working with instructors. The 42 employees interface with the students every day.  Mr. Devine continued stating the College’s action at the June 11, 2015 board meeting of not providing raises to this group had nothing to do with labor laws.  The College should have given raises to this group while continuing to bargain like every other group received raises.  After ten months of bargaining the two teams are far from reaching an agreement.  The Union decided to file an Unfair Labor Practice asking for a raise that should have occurred at the June 11 board meeting.  If the raises are paid, the Union would drop the ULP immediately.  Mr. Devine stated that this was a one-time offer.  Regardless of the reason for the College’s choice not to give raises, the support staff feel it was punitive and they feel devalued.  The cost to the College would have been $44,000 in June of 2015.  Through a Freedom of Information request by Mr. Devine, he stated the College has spent over $55,000 in legal fees, $11,000 more than the raises the College chose not to give these employees.   Mr. Devine and the support staff wanted to meet after the Board meeting to resolve the issues.