February 2001 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, February 21, 2001 in Room C307 at Illinois Valley Community College.

Members Present

William H. Franklin, Jr., Chairperson Pro-Tem
Harry R. Debo
Kristine A. Paul
H. Todd Phalen
Thomas A. Shea
Deborah L. Sweeden, Secretary
Jacob Frost, Student Trustee

Members Absent

Jimmie D. Lansford, Chairperson

Others Present

Jean Goodnow, President
Francis Brolley, Director of Public Information
Harriet Custer, Vice President for Academic Affairs
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney

CHAIRPERSON, PRO-TEM

It was moved by Mr. Debo and seconded by Mr. Shea to appoint Mr. Franklin as chairperson, pro-tem in the absence of Mr. Lansford.

AMEND AGENDA

It was moved by Mrs. Sweeden and seconded by Mr. Frost to correct agenda item 4.b.i. from Education Fund - $191,377.51 to Education Fund - $191,376.14; correct agenda item 4.b.iv. from Auxiliary Fund - $111,981.05 to Auxiliary Fund - $262,620.59; correct agenda item 4 b.v. from Restricted Fund - $69,354.32 to Restricted Fund - $70,535.71; add agenda item 6 c.i. – Faculty Resignation – Geoff Schmidt, English Instructor; and move agenda item 6.d.i. to Closed Session.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

CONSENT AGENDA

It was moved by Mr. Frost and seconded by Mrs. Paul that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the January 17, 2001 Board Meeting and the Approval of Bills in the Education Fund - $191,376.14; Operation and Maintenance Fund - $26,016.65; Operation & Maintenance Fund (Restricted) - $15,058.75; Auxiliary Fund - $262,620.59; Restricted Fund - $70,535.71; Audit Fund - $500.00; Liability, Protection & Settlement Fund - $4,163.72 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PRESIDENT’S REPORT

Dr. Goodnow reported to the Board that utility costs are projected to be $200,000 over budget due to the increase in the cost of natural gas. Dr. Goodnow showed the Board the difference in utility costs compared to the last two years – January of 1999 - $8,000, January of 2000 - $14,000 and January of 2001 - $43,000. These are substantial costs that the College is incurring. The IVCC Foundation Valentine’s Ball was a success with net revenue of over $4,000. Jeff Carver, IVCC physical science laboratory instructor, helped to design a program for Illinois chemistry instructors that has been selected for a $40,000 grant through the Dwight D. Eisenhower Professional Development Program.

PERSONNEL – STAFF RESIGNATION – CAROL BIRD – LIBRARY DIRECTOR

It was moved by Mr. Shea and seconded by Mrs. Paul to accept with regret the resignation of Carol Bird, Library Director, effective March 30, 2001.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – STAFF RETIREMENT – SUSAN BERNABEI – ADMINISTRATIVE SECRETARY

It was moved by Mr. Debo and seconded by Mr. Frost to accept Susan Bernabei’s retirement effective February 28, 2002, approve her participation in the College’s Voluntary Retirement Plan, and wish her a long, happy, and healthy retirement.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – FACULTY RESIGNATION – FRANCES O’BRIEN – NURSING

It was moved by Mrs. Paul and seconded by Mr. Debo to accept with regret the resignation of Frances O’Brien, nursing instructor, effective August 1, 2001 and authorize the administration to begin a search for her replacement.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – FACULTY RESIGNATION – GEOFF SCHMIDT – ENGLISH

It was moved by Mr. Shea and seconded by Mrs. Sweeden to accept with regret the resignation of Geoff Schmidt, English instructor, effective August 31, 2001 and authorize the administration to begin a search for his replacement

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – TENURE RECOMMENDATIONS

It was moved by Mr. Debo and seconded by Mrs. Paul to approve the tenure status as follows:

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – NEW FACULTY POSITION

It was moved by Mrs. Paul and seconded by Mr. Frost to approve the new full-time faculty position of Computer Science/Networking instructor assigned to the Division of Business and Engineering.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – NEW FACULTY POSITION

It was moved by Mr. Phalen and seconded by Mrs. Sweeden to approve the new full-time faculty position of Choral Music/Theatre instructor assigned to the Division of Humanities and Fine Arts.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – NEW FACULTY POSITION

It was moved by Mrs. Paul and seconded by Mrs. Sweeden to approve the new full-time faculty position of Graphic Arts Technology instructor assigned to the Division of Humanities and Fine Arts.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – NEW STAFF POSITIONS – ACE HARDWARE EARLY CHILDHOOD CENTER

It was moved by Mr. Phalen and seconded by Mr. Debo to approve the new positions of Assistant Director, Full-time Teacher (Director-qualified), Full-time Teacher, Part-time Teacher (Director-qualified), Part-time Teacher, and Part-time Assistant Teacher to fulfill the IVCC contract agreement with Ace Hardware for the Early Childhood Center.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – NEW STAFF POSITION – SAFETY SERVICE OFFICER/SWITCHBOARD OPERATOR AND EVENING RECEPTIONIST

It was moved by Mr. Phalen and seconded by Mr. Frost to approve the new full-time Safety Service Officer/Switchboard Operator and Evening Receptionist position as presented.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – SERVICE EMPLOYEES CONTRACT NEGOTIATIONS

It was moved by Mrs. Paul and seconded by Mr. Phalen to authorize negotiations with Service Employees International Union Local 138.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

BID REQUEST – COLLEGE CATALOG

It was moved by Mr. Shea and seconded by Mrs. Paul to authorize the Business Office to seek bids for the printing of the 2001-2002/2002-2003 college catalog at an estimated cost of $20,000.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL – 2001 SUMMER/FALL CLASS SCHEDULE

It was moved by Mrs. Sweeden and seconded by Mrs. Paul to accept the Alternate Bid #1 of Continental Press, Loves Park, Illinois in the amount of $19,433 for the printing of the 2001 Summer/Fall class schedule.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

CHANGE ORDERS – D/E SWINGSPACE

It was moved by Mr. Phalen and seconded by Mr. Debo to approve the change orders on the D/E Swingspace and authorize the Business Office to pay Halm Electrical Contractors in the amount of $31,504.95.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

EMERGENCY RAMP SUBMITTAL

It was moved by Mr. Phalen and seconded by Mr. Shea to authorize the staff to proceed with submission of the emergency RAMP proposal requesting $6,500,000 in state funds to abate and/or encapsulate hazardous construction materials and all associated work in Buildings B and C and the Board approves a match of $1,300,000 of Protection, Health & Safety Bond funds for this project.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

REROUTING OF SUPPLY/RETURN DUCT IN BUILDING B

It was moved by Mr. Debo and seconded by Mrs. Paul to authorize the President of IVCC to enter into a mutually acceptable agreement with Pepper Construction Company for Rerouting of Supply/Return Duct in Building B.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mrs. Sweeden and seconded by Mr. Shea to authorize the President of IVCC to enter into a mutually acceptable agreement with Pepper Environmental Technologies, Inc. for Rerouting of Supply/Return Duct in Building B.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mr. Phalen to approve the guaranteed maximum price for Rerouting of Supply/Return Duct in Building B as presented by Pepper Construction Company and Pepper Environmental Technologies, Inc.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

TRANFER OF FUNDS

It was moved by Mrs. Paul and seconded by Mrs. Sweeden to approve the transfer of funds not to exceed $900,000 from the Working Cash Fund to the Operation and Maintenance Fund to be used for operation and maintenance purposes.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

PUTNAM COUNTY SERVICE AGREEMENT

It was moved by Mrs. Sweeden and seconded by Mr. Debo to approve the contract for $20,000 between IVCC and Putnam County for IVCC to provide computing services and support during the period of March 1, 2001 to November 30, 2001.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

JOINT EDUCATIONAL AGREEMENT – IVCC/COLLEGE OF DUPAGE

It was moved by Mr. Shea and seconded by Mrs. Paul to approve the Joint Educational Agreement between IVCC and the College of DuPage as presented.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

CAMPUS UPDATES

Mary Lou Meader gave a presentation on the IVCC WorkWays and how the development team is marketing a plan to promote the IVCC WorkWays.

Steve Alvin presented an update on the Illinois Consortium for International Studies and Programs.

CLOSED SESSION

It was moved by Mrs. Paul and seconded by Mr. Frost to convene a closed session for the purpose of discussing employment/appointment matters and to review minutes of closed sessions.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mr. Frost, seconded by Mr. Shea and carried unanimously, the regular meeting resumed at 8:42 p.m.

TENURE STATUS

It was moved by Mr. Frost and seconded by Mrs. Paul to adopt the resolution to extend service requirements for tenure for employee 5113.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. Shea and seconded by Mr. Frost to approve and retain the minutes of the January 17, 2001 Closed Session meeting.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Franklin. "Nays" – None, motion carried.

ADJOURNMENT

It was moved by Mr. Shea and seconded by Mr. Frost and carried unanimously to adjourn the meeting at 8:50 p.m.