April 14, 2016 Board Agenda

Thursday, April 14, 2016 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Recognition – Austin Burnette, Student Trustee

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – March 8, 2016 Special Board Meeting and March 10, 2016 Board Meeting (Pages 1-6)

7.2 Approval of Bills - $1,176,916.64

7.2.1 Education Fund - $1,014,197.92

7.2.2 Operations & Maintenance Fund - $69,611.29

7.2.3 Operations & Maintenance (Restricted Fund) - $11,404.90

7.2.4 Auxiliary Fund - $30,609.43

7.2.5 Restricted Fund - $4,113.50

7.2.6 Liability, Protection & Settlement Fund - $43,912.82

7.2.7 Grants, Loans, & Scholarships - $3,066.78

7.3 Treasurer’s Report (Pages 7-24)

7.3.1 Financial Highlights (Pages 8-9)

7.3.2 Balance Sheet (Pages 10-11)

7.3.3 Summary of FY16 Budget by Fund (Page 12)

7.3.4 Budget to Actual Comparison (Pages 13-19)

7.3.5 Budget to Actual By Budget Officers (Page 20)

7.3.6 Statement of Cash Flows (Page 21)

7.3.7 Investment Status Report (Pages 22-23)

7.3.8 Disbursements - $5,000 or more (Page 24)

7.4 Personnel - Stipends for Pay Periods Ending March 5, 2016 and March 19, 2016 (Pages 25-30)

8. President’s Report

9. Committee Reports

10. Faculty Retirement – Kaushalya G. Jagasia, English Instructor (Pages 31-32)

11. Faculty Appointment – Tammy L. Landgraf, Early Childhood Instructor and Program Coordinator (Pages 33-34)

12. Sabbatical Request – Sue Caley-Opsal (Pages 35-46)

13. Sabbatical Request – Jeffrey Spanbauer (Pages 47-54)

14. Bid Results – AV Equipment for D225 (Page 55)

15. Bid Results – Exmark Mower (Page 56)

16. Transfer of Funds – Auxiliary Enterprise Fund to Education Fund (Page 57)

17. FY2017 Board of Trustees Budget (Pages 58-59)

18. Board Policies (second reading) (Pages 60-116)

19. Ratification of Engagement Letter (Page 117)

20. Items for Information (Pages 118-126)

20.1 Staff Appointment – Edward R.Young, Jr., Women’s Head Soccer Coach (part-time) (Page 118)

20.2 Staff Appointment – Timothy M. Cottingim, Men’s Head Soccer Coach (part-time) (Page 119)

20.3 Staff Retirement – Kris Renn, Biology Instructor (Part-time) (Page 120)

20.4 Staff Resignation – Brittany Muller, Adult Education Instructor (part-time) (Page 121)

20.5 Award for Popular Annual Financial Reporting – Government Finance Officers Association (Page 122)

20.6 Approval of Engineering Technology A.A.S. Degree (Page 123)

20.7 Baseball Field Dugouts (Page 124)

20.8 IVCC Textbook Rental Program – Lyle Guenther (Pages 125-126)

21. Trustee Comment

22. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) litigation; 3) student discipline; 4) collective negotiations; and 5) closed session minutes.

23. Closed Session Minutes

24. Other

25. Adjournment