June 17, 2025 Minutes of Regular Meeting
Members Physically Present
Jay K. McCracken, Chair
Angela M. Stevenson, Vice Chair
Maureen O. Rebholz, Secretary
Everett J. Solon
Rebecca Donna
William F. Hunt
Lynda Marlene Moshage
Members Virtually Present
Members Telephonically Present
Members Absent
Danica E. Scoma, Student Trustee
Others Physically Present
Tracy Morris, President
Mark Grzybowski, Vice President for Student Services
Kathy Ross, Vice President for Business Services and Finance
Mary Beth Herron, Director of Human Resources
Walt Zukowski, Attorney
Others Virtually Present
MOMENT OF SILENCE
A moment of silence was held to remember Phyllis Polte, mother-in-law of Laurie Polte; Steve Mobley of Princeton, whose family is establishing a scholarship through the IVCC Foundation for the TDT program; and Kevin Kain, a former student worker and student.
APPROVAL OF AGENDA
It was moved by Ms. Stevenson and seconded by Dr. Rebholz to approve the agenda.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
PUBLIC COMMENT
None
CONSENT AGENDA ITEMS
It was moved by Mr. Solon and seconded by Mr. Hunt to approve the consent agenda, as presented.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
The following items were approved in the consent agenda:
Approval of Minutes – May 20, 2025 Board Meeting
Approval of Bills - $1,639,454.98
Education Fund - $956,940.00; Operations and Maintenance Fund - $146,960.79; Operations and Maintenance (Restricted) - $82,410.98; Auxiliary Fund - $85,498.71; Restricted Fund - $322,439.66; Liability, Protection, and Settlement Fund - $44,761.84; Grants, Loans and Scholarships Fund – $443.00.
Treasurer’s Report
Personnel
Approved stipends for pay periods ending May 3, 2025, May 17, 2025, and May 31, 2025 and Part-Time Faculty and Staff Appointments for May 2025.
STUDENT TRUSTEE’S REPORT
Ms. Scoma sent several photos from her study abroad trip to Seville, Spain. She visited Portugal last weekend and will visit Morocco this weekend. Some of her favorite experiences include cultural experiences like flamenco dances, visiting the Cathedral in Seville, and the Mosque Cathedral in Cordoba.
PRESIDENT’S REPORT
Dr. Morris highlighted the personal approach taken by Project Success in celebrating the successes of their students. The repurposing of newer classroom furniture has been transformational and appreciated by the faculty. Marketing and Communications has led the branding initiatives and the final piece of updating the trophy case in the gym is complete. The asbestos abatement in buildings A and E is complete.
New marketing promotional videos are being created. The Adult Education Recognition Ceremony had great speakers and was one of the larger classes to participate. Ashton Watkins was IVCC’s nominees for the Gregg Chadwick Award and attended the ICCTA Awards Banquet.
Thank you to the team of Tracy Lee, Jared Olesen, Shannon Slaight, Nora Villarreal, Dawn Chambers, Amanda Cook Fesperman, Trustee Maureen Rebholz, Trustee Marlene Moshage, Peggy Schneider, Mike Phillips, current students Kimberly and Erik Beebee (Spirit) plus alumni Riker Fesperman, Matthew Valle, and Neta and Lee Buczkowski Ward for representing IVCC at the Pride Fest Parade in Ottawa.
Aseret Loveland presented about Project Success to the Sunrise Rotary and Dr. Morris presented to the Noon Rotary for Melissa Olivero. Core Values award was presented to the security guard at the Ottawa Center. Retirement celebrations were held for Nancy McDonnell, cybersecurity instructor and Mark Quincer and Marla Forbes from Facilities.
ICCTA award nominees able to attend the ICCTA Awards Banquet included Walt Zukowski, Distinguished Alumni nominee and Edgar Lucero Castillo, Pacesetter nominee. State award winners for ICCTA included OSF/IVCC Continuing Education and Business Services partnership for Surgical Tech for the Business and Industry Partnership Award, as well as Jane Goetz for the Ray Hartstein Trustee Award.
Dr. Morris was the speaker at the Granville Memorial Day services and attended the Ajinomoto Ribbon Cutting in Toluca as a new member of the IVAC Board. Thank you to Trustee Solon for bringing Illinois Valley Machine Shop to campus to tour and connect with our faculty on partnership opportunities.
Monthly Updates on enrollment for Summer included an increase of 13.33% in headcount and 19.46% in credit hours compared to Summer 2024. We are at 130.22% of budgeted hours and 122.5% of actual prior 10th day hours. Fall enrollment included an increase of 0.63% in headcount and 4.99% in credit hours compared to Fall 2024. We are at 73.72% of budgeted hours and 69.89% of actual prior 10th day hours.
Dr. Morris stated Federal Legislative Updates include continuing to monitor executive orders; communication regarding visa revocations and first amendment audits; monitoring funding impacts and DOE impacts; funding for Perkins CTE state grants; requests for reduction of funding for Pell Grant awards and Federal Work Study program, and elimination of the Strengthening Community College Training Grant by the creation of a Make America Skilled Again block grant. State Legislative Updates include Community College Baccalaureate was not voted on, but work will continue in the fall; SB 2127 Dual Credit passed; SB 1958 Student Transfer Achievement Reform Act Amendment is heading to the Governor’s desk which will help with transfer; and HB 1859 AI Instructional bill that does not allow community colleges to use AI faculty.
AUTHORIZATION OF CONTINUED PAYMENT FOR STANDARD OPERATING EXPENSES
It was moved by Mr. Solon and seconded by Dr. Donna to authorize to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2025 through budget adoption.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
APPROVAL – INSURANCE RENEWALS
It was moved by Ms. Stevenson and seconded by Dr. Donna to accept the recommendation of the insurance consultant to renew all coverages with the same carriers at $347,015.00.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
TRANSFER OF FUNDS – WORKING CASH
It was moved by Dr. Rebholz and seconded by Mr. Hunt to approve transfer $210,393 from the Working Cash Fund to the Operations and Maintenance Fund to cover expenses as listed above.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
BID RESULTS – TWO (2) USED 2021-2023 CHEVROLET BOLT ELECTRIC VEHICLES
It was moved by Mr. Solon and seconded by Mr. Hunt to accept the bid from Schimmer Chevrolet, Mendota, IL for Two (2) Used 2022 Chevrolet Bolt Electric Vehicles at a cost of $45,000. These will be paid for with REV UP EV Grant monies.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
SECURITY SERVICES CONTRACT AMENDMENT
It was moved by Ms. Stevenson and seconded by Dr. Donna to approve the extension to the security services contract with Allied Universal for three more years, ending June 30, 2028.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
PURCHASE REQUESTS – ELLUCIAN IT APPLICATIONS
It was moved by Dr. Rebholz and seconded by Ms. Stevenson to approve renewal of Ellucian Colleague annual agreement in the amount of $456,157.00; approve renewal of Ellucian Payment Center in the amount of $29,744.00; and approve renewal of the Ellucian Colleague Insights reporting in the amount of $13,250.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
PURCHASE REQUESTS – MODERN CAMPUS IT SUBSCRIPTION RENEWALS
It was moved by Mr. Solon and seconded by Mr. Hunt to approve renewal of Modern Campus Lumens Pro in the amount of $32,377.00; and approve the renewal of Modern Campus Omni CMS in the amount of $35,199.94.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
PURCHASE REQUEST – SLATE RENEWAL
It was moved by Mr. Hunt and seconded by Dr. Donna to approve the FY2026 expense of $50,000.00 for Slate by Technolutions.
PURCHASE REQUEST – BRIGHTSPACE D2L RENEWAL
It was moved by Dr. Rebholz and seconded by Ms. Stevenson to authorize renewing the license of Brightspace by D2L in the amount of $42,186.65 in year one, $43,251.24 in year two, and $45,413.80 in year three for a total cost of $130,851,69.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
PURCHASE REQUEST – ZOOM ANNUAL RENEWAL
It was moved by Dr. Rebholz and seconded by Dr. Donna to authorize the renewal of the Zoom virtual meeting software in the amount of $33,500.00. The purchase is to be funded by the FY2026 IT budget.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
FACULTY SALARY ADJUSTMENT – KETURAH HAFERKAMP, ENGLISH INSTRUCTOR, ATTAINMENT OF MA+45
It was moved by Dr. Donna and seconded by Ms. Stevenson to adjust the starting salary of Keturah Haferkamp as English Instructor effective August 14, 2025 at Step E-10, an annualized salary of $69,541.00 on the 2025/2026 faculty salary schedule.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
FACULTY APPOINTMENT – DR. DALE YOUNG, THEATRE INSTRUCTOR
It was moved by Mr. Solon and seconded by Dr. Rebholz to appoint Dr. Dale Young as Theater Instructor effective August 14, 2025, at Step G-12, an annualized salary of $80,092.00 on the 2025/2026 faculty salary schedule.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
FACULTY APPOINTMENT – KIRSTEN KASPERSKI, ACCOUNTING INSTRUCTOR / PROGRAM COORDINATOR
It was moved by Mr. Hunt and seconded by Dr. Rebholz to appoint Kirsten Kasperski as Accounting Instructor / Program Coordinator effective August 14, 2025, at Step B-3, an annualized salary of $49,756.00 on the 2025/2026 faculty salary schedule.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
FACULTY RETIREMENT – RICHARD (LARRY) AULT, PHYSICAL SCIENCE LABORATORY INSTRUCTOR
It was moved by Mr. Solon and seconded by Dr. Donna to accept the the retirement of Richard (Larry) Ault, Physical Science Laboratory Instructor, effective August 5, 2026 with regret.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
APPROVAL – LETTER OF AGREEMENT – CLINICAL COURSE CAPS
It was moved by Mr. Hunt and seconded by Dr. Rebholz to approve the Letter of Agreement, as presented, contingent upon the approval of the AFT Local 1810 members.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
ITEMS FOR INFORMATION
Mr. McCracken pointed out the information items on pages 74-87 of the Board book.
TRUSTEE COMMENT
Mr. Hunt stated participated in an open house at the VFW in Mendota. Senator Arellano attended and is a supporter of the Community College Baccalaureate degree. He asked about trade programs at IVCC and suggested an open house for veterans.
Mr. Solon talked about an article using AI for grants and loans. Mr. Grzybowski stated there have been no instances on campus. Verification processes are in place.
Ms. Moshage appreciated IVCC’s support in attending the ICCTA trustee training in Bloomington and awards banquet.
CLOSED SESSION
Mr. McCracken requested a motion and a roll call vote at 5:21 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective bargaining; 3) pending and imminent litigation; and 4) closed session minutes.
It was moved by Dr. Donna and seconded by Ms. Stevenson to enter into a closed session.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
The Board entered closed session at 5:23 p.m.
It was moved by Mr. Solon and seconded by Dr. Rebholz to return to the regular meeting.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
The regular meeting resumed at 5:58 p.m.
POSSIBLE APPROVAL – FY2026 ANNUAL COMPENSATION CORRECTIONS / ADJUSTMENTS
It was moved by Mr. Solon and seconded by Dr. Donna to approve the corrected or adjusted increase for the identified employees not affected by a negotiated labor agreement.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
CLOSED SESSION MINUTES
It was moved by Mr. Hunt and seconded by Dr. Donna to approve and retain the closed session minutes of the May 20, 2025 Board Meeting.
Roll Call Vote: “Ayes” – Mr. Solon, Dr. Rebholz, Mr. Hunt, Ms. Moshage, Dr. Donna, Ms. Stevenson, and Mr. McCracken. “Nay” – none. Motion carried.
OTHER
Dr. Rebholz thanked the Board for the good discussion on topics this evening.
Mr. Zukowski thanked the Board for the ICCTA nomination. He enjoyed the banquet and the other nominees were impressive.
ADJOURNMENT
Mr. McCracken declared the meeting adjourned at 6:03 p.m.