June 8, 2023 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 5:30 p.m. on Thursday, June 8, 2023 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Everett J. Solon, Chair

Jay K. McCracken, Vice Chair

Amy L. Boyles

Rebecca Donna

Jane E. Goetz

Maureen O. Rebholz

Elizabeth G. Boyles, Student Trustee

Members Virtually Present

Members Telephonically Present

Members Absent

Angela M. Stevenson, Secretary

Others Physically Present

Jerry Corcoran, President

Tracy Morris, President-Elect

Gary Roberts, Vice President for Academic Affairs

Mark Grzybowski, Vice President for Student Services

Mary Beth Herron, Director of Human Resources

Kathy Ross, Controller

Walt Zukowski, Attorney

Others Virtually Present

APPROVAL OF AGENDA

Mr. Solon informed that no action would be recommended by the administration on Item #14 for Purchase Request of MDR Solution for Cyber Security. It was moved by Dr. Donna and seconded by Mr. McCracken to approve the agenda.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

PUBLIC COMMENT

None

APPOINTMENT OF SECRETARY PRO-TEM

Mr. Solon appointed Dr. Boyles as secretary pro-tem in the absence of Ms. Stevenson.

CONSENT AGENDA ITEMS

It was moved by Dr. Donna and seconded by Mr. McCracken to approve the consent agenda, as presented.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – May 11, 2023 Board Meeting.

Approval of Bills - $1,400,591.71

Education Fund - $827,106.77; Operations & Maintenance Fund - $60,150.92; Operations & Maintenance (Restricted Fund) - $4,953.87; Auxiliary Fund - $48,614.10; Restricted Fund - $410,343.72; and Liability, Protection & Settlement Fund - $49,422.33.

Treasurer’s Report

Personnel

Approved stipends for pay periods ending May 6, 2023 and May 20, 2023 and Part-time Faculty and Staff Appointments May 2023.

PRESIDENT’S REPORT

Dr. Corcoran reported that all of the events we had at the end of the academic year turned out just fine including nurse pinning, commencement, and adult education recognition thanks to the top-notch committees that work so well together. Dr. Corcoran extended congratulations and thank you to those planning committees. He noted that it was nice having State Senator Tom Bennett, who represents the 53^rd District, visit with the College’s leadership team on May 22^nd and State Representative Dennis Tipsword, who represents the 105^th District on June 7^th. Dr. Corcoran thanked Reed Wilson for making sure that the College is covered when it comes to legislative matters. He noted that yesterday’s kickoff meeting of folks we are working with to design the Ag Complex Phase 2 project shared the timeline for activities between now and construction documents being finalized in a few months so that the College could go to bid and break ground in early 2024, then begin using the building in the summer of 2025. He added that although Dr. Seaton advised us last April that the project cost could rise to 4.6 million, as of yesterday’s discussion with our architect and engineers, there is a chance that the cost could be closer to $7 million, however, fortunately, the EDA grant will cover half of it and we have the resources to make up the difference. Dr. Corcoran informed that three weeks ago, he began his comments when visiting with folks at an event hosted by the Ottawa Chamber of Commerce by saying for more than three decades that he had never had a day go by when he did not thank God for the chance to work at IVCC. Dr. Corcoran noted that over that time, especially the last 15 years, all he had ever asked for was the ability to make the tough decisions and wisdom to make the right decisions. He added that the cover letter for the college’s strategic plan states that IVCC has a well-deserved reputation of being a high-quality teaching and learning institution. Along with “Harvard on the Hill”, it is more often referred to as the “Jewel of the Illinois Valley” where tens of thousands of individuals in our 2,000-square mile district have had their lives enriched because of its presence. Dr. Corcoran noted that there are a lot of good things happening right now at IVCC given where we find ourselves in terms of enrollments, personnel, financial stability, contracts, facilities, programs, and especially our wrap-around services that no doubt ensure student success. Thus, as John Peters former president of NIU once said when retiring, now is a good time for me to fade away. Dr. Corcoran stated that it has been an honor and privilege to work with and for you. He noted that he will keep you all in his prayers. Dr. Corcoran closed with Godspeed to everyone affiliated with IVCC, especially President-Elect Dr. Tracy Morris.

COMMITTEE REPORTS

None

AUTHORIZATION – CONTINUE PAYMENT FOR STANDARD OPERATING EXPENDITURES

It was moved by Dr. Boyles and seconded by Mr. McCracken to authorize to continue the operations of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2023 through budget adoption.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

FY24 CAPITAL BUDGET BEQUEST (RAMP FOR 2025)

It was moved by Ms. Goetz and seconded by Dr. Donna to approve the submittal of the Academic Support Center/Library RAMP for a total cost of $6,840,000 with local funding of $1,710,000.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

It was moved by Dr. Rebholz and seconded by Dr. Boyles to approve the submittal of the Nursing Program Expansion RAMP for a total cost of $2,834,000 with local funding of $708,500.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

INSURANCE RENEWALS

It was moved by Mr. McCracken and seconded by Dr. Rebholz to accept the recommendation of the insurance consultant to renew all coverages with the same carriers at $278,693, as presented.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

PURCHASE REQUEST – AUGUSOFT LUMENS PRO ANNUAL RENEWAL

Motion made by Dr. Boyles and seconded by Mr. McCracken to authorize the renewal of the Lumens Pro Agreement in the amount of $29,934.36 from Augusoft, Inc.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

Mr. McCracken inquired how the renewal amount for Augusoft Lumens for this year compared to the cost for last year. Ms. Ross noted that she would check and follow-up regarding the question.

PURCHASE REQUEST – ELLUCIAN COLLEAGUE ANNUAL RENEWAL

Motion made by Ms. Goetz and seconded by Dr. Rebholz to authorize the renewal of the Ellucian Colleague cloud Agreement in the amount of $429,971 from Ellucian to ensure continuation to leverage the software’s capabilities, maintain operation continuity and provide a seamless experience for our staff, faculty and students.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

PURCHASE REQUEST – MANAGED DETECTION AND RESPONSE (MDR) SOLUTION FOR CYBER SECURITY

No action was taken on this item.

PROPOSAL FOR SLATE SERVICES – HEALTH PROFESSIONS APPLICATION

It was moved by Dr. Rebholz and seconded by Dr. Boyles to approve the proposal from RHB for $28,500 for the development of an application for Health Professions.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried. Dr. Boyles noted that the service would be paid from the PATH grant.

PROPOSAL RESULTS – DIGITAL MARKETING

It was moved by Mr. McCracken and seconded by Ms. Goetz to approve the three-month extension with Interact Communications to bridge the gap due to staffing changes and upcoming fall enrollment with a cost not to exceed $35,000.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

It was moved by Dr. Rebholz and seconded by Dr. Donna to approve to contract with MCS Advertising for the twelve-month digital campaign at a cost of $49,800 to be paid from the Bridge grant funds.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

STAFF APPOINTMENT – DR. TRACEY ANTLE, INTERIM DIRECTOR OF NURSING

It was moved by Dr. Rebholz and seconded by Ms. Goetz to approve the appointment of Dr. Tracey Antle as Interim Director of Nursing with additional compensation as noted on the May 3, 2023 memorandum from Dr. Gary Roberts and Heather Seghi, as presented.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried

FACULTY APPOINTMENT – LYNDSEY BEETZ, DENTAL HYGIENE PROGRAM COORDINATOR

It was moved by Mr. McCracken and seconded by Dr. Rebholz to approve the appointment of Lyndsey Beetz as Dental Hygiene Program Coordinator effective June 18, 2023 at Step A-8, an annualized salary of $54,390.00 on the 2022/2023 faculty salary schedule and with a salary advancement in Fall 2023 for movement from Bachelors to Masters according to Article XII Section C of the Faculty Agreement.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

APPROVAL – DECENNIAL REVIEW AD HOC COMMITTEE

It was moved by Dr. Boyles and seconded by Mr. McCracken to approve the members of the Decennial Committee as follows: 1) All elected members of the IVCC governing board; 2) Foundation Directors Diane Kreiser and Frank Zeller, both of whom reside in the district and 3) the College President Dr. Tracy Morris.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

APPROVAL – BOARD APPOINTMENT

It was moved by Dr. Donna and seconded by Mr. McCracken approve the appointment of Ms. Sandy Beard as Secretary to the Board.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried. The Board welcomed and congratulated Ms. Beard on her appointment and expressed gratitude to Ms. Day for her years of service as Secretary to the Board.

ITEMS FOR INFORMATION

Mr. Solon pointed out the information items on pages 69-78 of the Board book.

TRUSTEE COMMENT

Ms. Goetz noted that there were more degrees and certificates for Spring 2023 as compared to 2022. She added that the memo from Mr. Grzybowski about the athletic GPA was a high point.

Dr. Rebholz informed that two displaced people from our hospital are now enrolled in the College’s LPN program and are very excited about their future and the opportunities that are available to them in other local hospitals and health-care facilities.

Mr. McCracken noted there could not have been better leadership in the President’s Office than with the team of Dr. Corcoran and Judy Day and he expressed his gratitude for all their work accomplished with us and for us on the Board. Mr. McCracken added that on behalf of the K-12 superintendents and principals, he extended many thanks from us for all that you have done.

CLOSED SESSION

Mr. Solon requested a motion and a roll call vote at 5:55 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending or imminent litigation; 3) complaint lodged against an employee of the public body; 4) collective negotiations; and 5) closed session minutes.

Motion made by Ms. Goetz and seconded by Dr. Boyles to enter into a closed session.

Motion made by Dr. Boyles and seconded by Ms. Goetz to return to the regular meeting.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried. The regular meeting resumed at 7:16 p.m.

COMPENSATION FY24 – EMPLOYEES NOT AFFECTED BY A NEGOTIATED LABOR AGREEMENT

Motion made by Dr. Donna and seconded by Dr. Rebholz to approve the four percent increase for employees not affected by a negotiated labor agreement, contingent upon evaluations and grant support in FY24 and the special salary adjustment for employees identified as warranting such an increase in FY24.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried

CLOSED SESSION MINUTES

It was moved by Mr. McCracken and seconded by Dr. Rebholz to approve and retain the closed session minutes of the May 11, 2023 Board Meeting.

Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Ms. Goetz, Dr. Donna, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon. “Nay” – none. Motion carried.

OTHER

Dr. Boyles thanked Ms. Goetz for doing an amazing job as the ICCTA Representative these past several years. Dr. Boyles added that she would be serving as ICCTA Representative for the College going forward.

Dr. Morris noted that trustee leadership training information will be forthcoming to the Board when it is available and she looked forward to have this opportunity to work with the Board.

ADJOURNMENT

Mr. Solon declared the meeting adjourned at 7:20 p.m.