August 17, 2023 Minutes of Regular Meeting
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:15 p.m. on Thursday, August 17, 2023 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
Everett J. Solon, Chair
Jay K. McCracken, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
Jane E. Goetz
Elizabeth G. Boyles, Student Trustee
Members Virtually Present
Members Telephonically Present
Members Absent
Rebecca Donna
Maureen O. Rebholz
Others Physically Present
Tracy Morris, President
Gary Roberts, Vice President for Academic Affairs
Kathy Ross, Vice President for Business Services and Finance
Mary Beth Herron, Director of Human Resources
Walt Zukowski, Attorney
Others Virtually Present
MOMENT OF SILENCE
There was a moment of silence to remember William “Bill” Uebel, former full-time faculty; David Michael Cannon, nephew of Welding Instructor, Theresa Molln; and Henrietta Klein, grandmother of Public Services Librarian, Stephanie Reeder.
PUBLIC HEARING ON FY 2024 BUDGET
It was moved by Mr. McCracken and seconded by Ms. Stevenson to suspend rules temporarily to allow for public hearing on FY 2024 budget.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
PUBLIC COMMENT ON FY 2024 BUDGET
None
RETURN TO REGULAR SESSION
It was moved by Ms. Goetz and seconded by Dr. Boyles to return to regular session.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
APPROVAL OF AGENDA
It was moved by Ms. Goetz and seconded by Mr. McCracken to approve the agenda.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
PUBLIC COMMENT
Renee Prine, IVCC Counselor and Vice President of Local 1810, on behalf of the Executive Board and our Local 1810 members, welcomed Dr. Tracy Morris as our next President. Ms. Prine stated they are very optimistic in sharing in her future vision for IVCC and they look forward to collaborating and working with the Board to ensure that we continue the excellence we have with our students and serving the community.
CONSENT AGENDA ITEMS
It was moved by Dr. Boyles and seconded by Ms. Goetz to approve the consent agenda, as presented.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
Dr. Morris noted items 8.5 and 8.6 are listed in the consent agenda. They are traditionally at a higher level than what we would do on a consent agenda but as per past practice the 8.5 consortia purchase does not go to bid, so there is no vote for approval. Item 8.6 is fuel for our TDT program and is a blanket purchase order.
The following items were approved in the consent agenda:
Approval of Minutes – July 13, 2023 Audit Finance Committee Meeting; July 13, 2023 Board Meeting; and July 21, 2023 Board Retreat Minutes.
Approval of Bills - $2,958,510.53
Education Fund - $1,740,720.23; Operations and Maintenance Fund - $322,636.84; Operations and Maintenance (Restricted Fund) - $470,350.27; Auxiliary Fund - $95,104.28; Restricted Fund - $57,505.33; Audit Fund - $10,000; Liability, Protection and Settlement Fund - $261,001.80; and Grants, Loans, and Scholarship Fund - $1,191.68.
Treasurer’s Report
Personnel
Approved stipends for pay periods ending July 1, 2023; July 15, 2023; and July 29, 2023 and Part-time Faculty and Staff Appointments July 2023.
PRESIDENT’S REPORT
Dr. Morris stated our campus is looing amazing and shared photos to highlight areas that have been painted, received new furniture, or have been relocated. The new Medical Assisting and Nursing Simulation Labs were also featured. Dr. Morris introduced a new Native Pollinator Garden being created by the One Book, One College group. The garden is being paid by Foundation Campus Beautification funds and Facilities will help with the planting. Dr. Morris shared photos of the recent LPN and Dental Assisting pinning ceremonies. The NCLEX pass rate for our RN students announced in quarter 2 was 100%. Daniel Sack, Student Government President, has created an interactive Google calendar that is accessible by scanning the QR code found in the Student Handbook and subscribing.
Dr. Morris is proud to announce our new food back, Eagles’ Peak, located in the space between Career Services and Counseling. Crystal Credi, Mark Grzybowski, Riverbend Food Bank, and Hall High School were the main drivers this initiative. Others helping with logistics were Michelle Carboni, Gerilynn Schultz/Facilities, Kim Herout, Sarah Morgensen, Chad Brokaw, Joel Kozlick, and others. A fully electronic tracking system has been set up so no one can see the name of other students. Dr. Morris thanked the Ottawa Center staff, Donna Swiskoski, and the ASC staff for managing micro pantries while this food bank was being established. The food will be non-perishable. A Single Stop software system is being implemented and will assist with locating and accessing benefits, and a web page has been developed with all this information. Continuing Education has continued to offer their Summer Youth Programs consisting of 38 campus and 265 unique students in the areas of Arts, Nature and Creativity; Teen Camps; Kids in the Kitchen; Health and Wellbeing; Technology, Game Design and Coding; Science; STEM; and Agriculture. Human Resources and Continuing Education offered a Summer Enrichment Series to provide opportunities for staff with sessions on telephone tips, cooking classes, visits to Nells Woodland, cybersecurity, and intermediate Excel. Dr. Morris highlighted the many areas of campus that have worked to onboard students to get them ready for the semester and thanked them for all their hard work.
Dr. Morris stated the Human Resources newsletter this month included a list of 110 employees celebrating work anniversaries for the month of August and noted the list totals 1,425 years of service. The average from the list is 13 years of service; the service years range from 1 to 38; and 19 employees with over 25 years of service, 7 of those over 30 years. Dr. Morris reported recent events on campus included a visit from Representative Yednock, the Get Set Mentoring kickoff with 23 participants, Project Success Jump Start with 60 participants, Youth Service Bureau 3-day Teen Camp, a visit from Congresswoman Underwood, and Welcome Week activities. Dr. Morris shared several items for information that included the ICCB Recognition Report. A summary of what was reviewed, recommendations, and positive feedback were reported. The full report is in the Board book. Dr. Morris gave an enrollment update with numbers as of August 14, two days before the start of the semester. Headcount was down .99% and credit hours were down .60%. Budget to actual show we are at 94.19% of the budgeted hours and 99.14% of actuals prior to 10th day. Overall, we are at 56% of our total budgeted credit hours.
Dr. Morris highlighted the ECACE Grant, whose focus is to support students who have worked with or are working with young children. To date there have been technology updates, furniture update grades, painting projects, and a lab update, curriculum updates, scholarship opportunities for students, and increased collaboration with local childcare providers and schools. Upcoming plans for the grant include the development of an ECE collection for Jacob’s Library, hosting collaboration and connection events, development of an apprenticeship model, continued curriculum development and assessment of prior learning course, and opportunities to support students. There are currently 59 students in the program which is up from 40 in quarter one. 51% of those students are incumbent workers and 37 are receiving the ECACE scholarship. Dr. Morris noted the Decennial Committee meeting will be held on September 14 at 4:30 pm. Dr. Morris will be coming forward with an Emeritus Status recommendation. Dr. Morris gave a Strategic Plan update, noting that we are beginning sessions of mission, vision, values, and goals. The Presidential Investiture is scheduled for September 21st at 6:30 p.m. The Foundation Scholarship Dinner will be held on September 28th at Starved Rock, and information on the 21st Century Scholars Society will be coming next month.
STUDENT TRUSTEE’S REPORT
Ms. Boyles’ presentation highlighted that classes have begun and Welcome Week activities include a welcome week webpage that features a welcome video and a podcast by Drew Knipper, SGA Vice President. Volleyball season begins tomorrow, men’s and women’s soccer begin next week, and our first cross country season kicks off in September. In looking forward at student life on campus, Ms. Boyles stated the Student Government’s first meeting is set for August 23; the first issue of the IV Leader will be September 7. Ms. Boyles plans to write a column for each issue to stay in touch with the student body and to keep them informed on what occurs at the Board of Trustees and Student Government meetings. Spirit Day is scheduled for September 13 and will include fun activities, free food and giveaways, and highlights the clubs and organizations. Student Government and the Hispanic Leadership Club will work together in September on many events for Hispanic Heritage Month. Ms. Boyles plans to start a new tradition at IVCC where students, faculty, and staff wear purple on Fridays.
COMMITTEE REPORTS
Mr. McCracken noted the Audit Finance Committee had a great meeting last month and Ms. Ross did an outstanding job. We are so lucky to have her in charge and doing such an excellent job with her team.
FY2024 BUDGET
It was moved by Ms. Goetz and seconded by Mr. McCracken to approve the resolution to adopt the FY2024 Budget.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
PURCHASE REQUEST – MICROSOFT SOFTWARE MAINTENANCE AND SUPPORT
It was moved by Ms. Stevenson and seconded by Dr. Boyles to authorize the renewal of the Microsoft Software Maintenance and Support Agreement in the amount of $37,797.07 from CDW.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
PURCHASE REQUEST – FERRILLI CORE SYSTEM ADMIN RENEWAL
It was moved by Mr. McCracken and seconded by Ms. Goetz to authorize the renewal of the Ferrilli Core System service in the amount of $70,380.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
PURCHASE REQUEST – MANAGED DETECTION AND RESPONSE (MDR) SOLUTION FOR CYBER SECURITY
It was moved by Ms. Stevenson and seconded by Dr. Boyles to authorize the purchase of DarkTrace MDC solution for a three-year contract term, at a cost of $24,500 per year for the term of the contract.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
PURCHASE REQUEST – COURSEDOG RENEWAL
It was moved by Dr. Boyles and seconded by Mr. McCracken to authorize the renewal of the Coursedog Event Scheduler, Class Schedule, and Demand Analytics in the amount of $60,637.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
PURCHASE REQUEST – TRAUMA HAL® ADULT SIMULATOR PACKAGE
It was moved by Ms. Stevenson and seconded by Ms. Goetz to authorize the purchase of Trauma HAL® adult simulator package, through Gaumard Simulators for Health Care Education, at a cost of $71,540.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
Dr. Morris noted this item is being funded by the PATH Grant.
PURCHASE REQUEST – CLASSROOM FURNITURE PURCHASES FOR D-228
It was moved by Mr. McCracken and seconded by Ms. Stevenson to authorize the purchase of furniture for room D-228 from Henricksen, Peoria, IL through the OMNIA Partners and NCPA purchasing cooperatives, at a cost not to exceed $37,620.81.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
Dr. Morris noted this purchase is being funded by the ECACE Grant.
PURCHASE REQUEST – SALT SHED ENGINEERING DESIGN SERVICES
It was moved by Dr. Boyles and seconded by Ms. Goetz to approve Engineering Design Services with Chamlin & Associates for the construction of a Salt Shed for a cost of $24,000.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
CONFIRMATION OF FACULTY APPOINTMENT – GREG WHIGHTSIL, INDUSTRIAL MAINTENANCE AND ELECTRICITY INSTRUCTOR
It was moved by Mr. McCracken and seconded by Ms. Goetz to confirm the appointment of Greg Whightsil as Industrial Maintenance and Electricity Instructor effective August 14, 2023 at Step A-12 (+1%), an annualized salary of $60,935.00 on the 2023/2024 faculty salary schedule.
Dr. Morris appreciated the Board doing a verbal approval in advance so Mr. Whightsil could start on the first day of the semester.
ITEMS FOR INFORMATION
Mr. Solon pointed out the information items on pages 66-77 of the Board book.
Ms. Goetz asked if Karina Delgado’s new Marketing Coordinator position with the University of Illinois Extension would be in their on-campus office. Dr. Morris indicated it would be in the office here on campus and it is great opportunity for Ms. Delgado.
Dr. Morris clarified that the cancellation of the Women’s Basketball season was due to not having enough players and not the timing of the coaching. The Assistant Coach is going to begin recruiting for next year.
TRUSTEE COMMENT
Mr. McCracken complimented our administrative team and faculty members who are working the signs at the campus entrances. It was great to drive in and see the enthusiasm, the thinking outside the box, and the positive atmosphere that we have going on right now at IVCC.
CLOSED SESSION
Mr. Solon requested a motion and a roll call vote at 7:00 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending or imminent litigation; and 3) closed session minutes.
It was moved by Ms. Goetz and seconded by Ms. Stevenson to enter into a closed session.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried. The Board entered closed session at 7:02 p.m.
It was moved by Mr. McCracken and seconded by Dr. Boyles to return to the regular meeting.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried. The regular meeting resumed at 7:51 p.m.
CLOSED SESSION MINUTES
It was moved by Dr. Boyles and seconded by Ms. Goetz to approve and retain the closed session minutes of the July 13, 2023 Board Meeting and the July 21, 2023 Board Retreat.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
POSSIBLE EQUITY ADJUSTMENTS FOR FY24 – IDENTIFIED EMPLOYEES NOT AFFECTED BY A NEGOTIATED LABOR AGREEMENT
It was moved by Dr. Boyles and seconded by Ms. Goetz to approved the equity adjustments for the identified employees not affected by a negotiated labor agreement.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
POSSIBLE APPROVAL OF THE MUTUAL TERMNATION AND RELEASE AGREEMENT RELATED OF THE CASH FARM LEASE
It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the mutual termination and release agreement related to the cash farm lease effective at the end of the day of December 31, 2023.
Student Advisory Vote: “Aye” – Ms. Boyles. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Boyles, Ms. Goetz, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
OTHER
Dr. Morris asked if there were any other Board of Trustees interested in attending the ICCTA Regional Meeting at Kishwaukee College in September. Those attending will be Mr. McCracken, Dr. Boyles, Ms. Goetz, Dr. Roberts, and Dr. Morris. The President’s Office will register the group for the event and travel arrangements will be discussed as the date of the meeting gets closer.
ADJOURNMENT
Mr. Solon declared the meeting adjourned at 7:54 p.m.