Minutes of Regular Meeting October 13, 2022
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 5:30 p.m. on Thursday, October 13, 2022 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
Everett J. Solon, Chair
Jay K. McCracken, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles (entered at 5:50 p.m.)
Jane E. Goetz
William F. Hunt
Austin F. Dille, Student Trustee
Members Virtually Present
Members Telephonically Present
Members Absent
Maureen O. Rebholz
Others Physically Present
Jerry Corcoran, President
Gary Roberts, Vice President for Academic Affairs
Mark Grzybowski, Vice President for Student Services
Fran Brolley, Executive Director of Community Relations & Development
Mary Beth Herron, Director of Human Resources
Samantha Manahan, Administrative Assistant Community Relations
Walt Zukowski, Attorney
Others Virtually Present
Matthew Seaton, Vice President for Business Services & Finance
Mr. Solon informed of the following: Provisions within Section 7(e) of the Open Meetings Act, allowing for Board meetings to be virtual and without requiring the physical presence of a quorum of the members, continue to apply to our Board meetings due to (a) Governor Pritzker’s most recent disaster proclamation; and (b) my determination that in-person meetings are not practical or prudent (for all board members and members of the public) because of the disaster. It is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video. Anyone joining the meeting virtually, please mute until you are ready to speak.
APPROVAL OF AGENDA
It was moved by Mr. McCracken and seconded by Mr. Hunt to approve the agenda.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
PUBLIC COMMENT
None
COMMUNITY RELATIONS & FOUNDATION CAMPUS UPDATE
Fran Brolley reported that the Illinois Valley Community College Foundation enjoyed a successful year in 2021-22 and 2022-23 looks equally promising. This fall and spring, the Foundation will award $420,000 in scholarships to 266 students. Mr. Brolley added that nearly $1.4 million in scholarships and program support has been provided by the Foundation the past three yeas combined. The 26th annual Scholarship Recognition Reception on September 1, drew a record 441 scholarship recipients, donors, parents and guests in attendance. That event preceded the 21st Century Scholars Society dinner on September 29. The giving circle rewarded four finalists and two merit winners considered among IVCC’s most promising second-year students. Ms. Manahan introduced the Trustees to the college’s new “Brand Identity & Graphic Guidelines” including core colors, fonts, logos and other college marks. She noted that the guideline booklet was released across the college this fall. The brand standards provide a consistent and unified identify on the web, in social media, on postcards, fliers, envelopes and billboards and wherever IVCC’s image is displayed.
CONSENT AGENDA ITEMS
It was moved by Ms. Goetz and seconded by Ms. Stevenson to approve the consent agenda, as presented.
Student Advisory Vote: “Aye”– Mr. Dille. Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
The following items were approved in the consent agenda:
Approval of Minutes – September 8, 2022 Board Meeting.
Approval of Bills - $3,573,298.51
Education Fund - $2,141,126.34; Operations & Maintenance Fund - $295,748.74; Operations & Maintenance (Restricted Fund) - $442.358.80; Auxiliary Fund - $353,185.10; Restricted Fund - $259,170.85; Audit - $13,561.00; Liability, Protection & Settlement Fund - $62,137.41; and Grants, Loans & Scholarships - $6,010.27.
Treasurer’s Report
Personnel
Approved stipends for pay periods ending September 10, 2022 and September 24, 2022 & Part-time Faculty and Staff Appointments September 2022.
PRESIDENT’S REPORT
Dr. Corcoran reported that as Fran said, the 21st Century Scholars Society program was a big hit, especially having an in-person event for the first time in several years. He extended thanks again to board members who have joined the Society and so many friends of the college for supporting the cause. Dr. Corcoran noted that we had a delightful visit with State Senator Win Stoller on September 28th. He added that this was his first time on campus and since his committee assignments include higher education, it was a great opportunity for Senator Stoller to get to know us and the challenges and opportunities that lie ahead for the college. Dr. Corcoran noted that as always, many thanks to Reed Wilson for handling all the details regarding this meeting. He informed that last week our Admissions and Records staff had 73 Ottawa Township High School seniors on campus who had expressed an interest in knowing more about IVCC and the program went very well. This was the first time that the college had planned for bussing the students to the campus for a half-day of activities. Dr. Corcoran noted that based on feedback to Tom Quigley and his Student Services colleagues, the college will plan on more of these events in the future. Dr. Corcoran reported that our agriculture program team members held a successful Crop Research Field Day event with Illinois Extension on Friday, September 23rd on the south end of the campus. More than 70 people attended and the feedback was all positive. Dr. Corcoran noted that Dean Ron Groleau and co-program coordinators Willard Mott and Dr. Jennifer Timmers are doing excellent work. He added to keep in mind that we have grown from two agriculture courses on the books to where we stand today at 21. Dr. Corcoran noted that of course, as most everyone knows by now, the biggest news we have had lately regarding the agriculture program came on September 27th from the US Department of Commerce Economic Development Administration’s decision to award the college $3.5 million to construct a new agriculture education facility in order to train and upskill agriculture workers, aid in the development of new technology, and develop sustainable practices. He added that the announcement came with flattering comments about IVCC from Governor Pritzker, Senator Durbin and Senator Duckworth. Dr. Corcoran noted that as he has said before, lots of people have played critical roles in moving the new ag program forward, but the people who worked so hard on the grant application were Dr. Matt Seaton and Reed Wilson from the college along with Duane Calbow and Kevin Lindeman from the North Central Council of Governments. Dr. Corcoran extended thanks to everyone on a job well done. He informed that our team visited with EDA representatives last week to review a few logistical matters and now a virtual kick-off meeting is scheduled for next week. Dr. Corcoran noted that he is proud of our group. Everyone’s hard work has paid off – now it’s full steam ahead.
COMMITTEE REPORTS
None
PHS PROJECTS FOR TAX YEAR 2022
It was moved by Ms. Goetz and seconded by Mr. Hunt to approve the three Protection, Health, and Safety projects as presented for a cost of $1,222,810 and authorize the administration to include within the levy accordingly for the projects in coordination with the Tax Levy resolution.
Student Advisory Vote: “Aye”– Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
RESOLUTION AUTHORIZING PREPARATION OF THE 2022 TAX LEVY
It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve to authorize Dr. Jerry Corcoran to begin preparing the 2022 tax levy.
Student Advisory Vote: “Aye”– Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
ACADEMIC CALENDARS 2023-2024 & 2024-2025
It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the college calendars, as presented for the following semesters: Fall 2023, Spring 2024, Summer 2024, Fall 2024, Spring 2025 and Summer 2025.
Student Advisory Vote: “Aye”– Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
HIGH DEDUCTIBLE HEALTH PLAN/HEALTH SAVINGS ACCOUNTS
It was moved by Dr. Boyles and seconded by Ms. Goetz to approve the authorization to contribute to employee Health Savings Plans, as presented for employees electing the High Deductible Health Plan beginning January 1, 2023.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Ms. Stevenson and seconded by Mr. Hunt to approve the authorization to contribute to employee Health Reimbursement Accounts, as presented for employees electing the High Deductible Health Plan beginning January 1, 2023.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
FACULTY APPOINTMENT – LYNDSEY BEETZ, INTERIM DENTAL HYGIENE INSTRUCTOR
It was moved by Dr. Boyles and seconded by Mr. McCracken to approve the appointment of Lyndsey Beetz as Interim Dental Hygiene Instructor (full-time) effective October 17, 2022 at Step A-8, an annualized salary of $54,390 on the 2022/2023 faculty salary schedule.
Student Advisory Vote: “Aye”– Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried
PROPOSAL RESULTS – FARM TILING PROJECT PHASE I
It was moved by Mr. Hunt and seconded by Ms. Goetz to approve to accept the proposal from McCoy and Sons LLC for the Farm Tiling Project Phase I at a cost not to exceed $100,000.
Student Advisory Vote: “Aye”– Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
PURCHASE REQUEST – CONSULTATION & IMPLEMENTATION OF COLLEAGUE STUDENT RETENTION ALERT SYSTEM
It was moved by Ms. Stevenson and seconded by Ms. Goetz to approve to authorize the purchase of consultation and implementation support from Ellucian for the Student Retention Alert system for $29,456.
Student Advisory Vote: “Aye” –Mr. Dille. Roll. Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
RFP – TEXTBOOK & ONLINE COURSE MATERIAL MANAGEMENT VENDOR
It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve eCampus.com higher Ed as the college’s provider for Textbook and Online Course Material Management Vendor for an initial period of five years at no cost to the College.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
BOARD TRAVEL
It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve the reimbursement of expenses in the amount of $310.28 incurred by Ms. Goetz for attending the 2022 ICCTA meeting on September 9 and 10, 2022.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. “Abstain” – Ms. Goetz. Motion carried.
LASALLE POWER STATION SETTLEMENT AGREEMENT
It was moved by Ms. Goetz and seconded by Mr. McCracken to approve the LaSalle Power Station Real Property Tax Assessment Settlement Agreement through tax year 2026, as presented.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
MOU WITH SEIU LOCAL 138
It was moved by Dr. Boyles and seconded by Ms. Goetz to approve the Memorandum of Understanding with the Service Employees International Union Local 138, as presented.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
STAFF PROMOTION – GERILYNN SCHULTZ, FACILITIES SUPERVISOR
It was moved by Mr. Hunt and seconded by Ms. Stevenson to approve the promotion of Gerilynn Schultz as Facilities Supervisor effective October 23, 2022 with a stepped increase. Effective October 23, 2022 annualized salary will increase to $37,440; effective April 23, 2023 annualized salary will increase to $39,520; effective October 22, 2023 annualized salary will increase to $41,600.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
ITEMS FOR INFORMATION
Mr. Solon pointed out the information items on pages 74-83 of the Board book.
TRUSTEE COMMENT
Dr. Boyles extended kudos and thanks to all involved in the “One College, One Book” program. She expressed kudos to Mr. Whaley and the Wind Ensemble for the great concert presented last week. Dr. Boyles commented that she attended the concert with her daughter and noted that it is a true gem within our community to have the arts represented in our outstanding IVCC Cultural Centre facility and thanked all involved.
CLOSED SESSION
Mr. Solon requested a motion and a roll call vote at 6:10 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiations; and 3) closed session minutes. Motion made by Dr. Boyles and seconded by Ms. Stevenson to enter into a closed session.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried. The Board entered closed session at 6:15 p.m.
Motion made by Ms. Stevenson and seconded by Mr. McCracken to return to the regular meeting.
Student Advisory Vote: “Aye”– Mr. Dille. Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried. The regular meeting resumed at 6:48 p.m.
POSSIBLE APPROVAL OF PAY ADJUSTMENT FOR EMPLOYEES AFFECTED BY THE REDISTRIBUTION OF DUTIES AND RESPONSIBILITIES WITHIN THE DIVISION OF ACADEMIC AFFAIRS
No action was taken on this item.
CLOSED SESSION MINUTES
It was moved by Ms. Goetz and seconded by Dr. Boyles to approve and retain the closed session minutes of the September 8, 2022 Board meetings.
Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken and Mr. Solon. “Nay” – none. Motion carried.
OTHER
None
ADJOURNMENT
Mr. Solon declared the meeting adjourned at 6:50 p.m.