November 10, 2022 Minutes of Regular Meeting
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 5:30 p.m. on Thursday, November 10, 2022 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
Everett J. Solon, Chair
Jay K. McCracken, Vice Chair
Amy L. Boyles
Jane E. Goetz
William F. Hunt
Maureen O. Rebholz
Members Virtually Present
Angela M. Stevenson, Secretary
Members Telephonically Present
Members Absent
Austin F. Dille, Student Trustee
Others Physically Present
Jerry Corcoran, President
Gary Roberts, Vice President for Academic Affairs
Matthew Seaton, Vice President for Business Services & Finance
Mark Grzybowski, Vice President for Student Services
Mary Beth Herron, Director of Human Resources
Walt Zukowski, Attorney
Others Virtually Present
MOMENT OF SILENCE
Thomas J. Hunt, father of Board Trustee William F. Hunt, passed away October 16. Dr. Corcoran invited everyone present to join him in a moment of silence in memory of Thomas J. Hunt.
BOARD CHAIR – OPENING REMARKS
Mr. Solon informed of the following: Provisions within Section 7(e) of the Open Meetings Act, allowing for Board meetings to be virtual and without requiring the physical presence of a quorum of the members, continue to apply to our Board meetings due to (a) Governor Pritzker’s most recent disaster proclamation; and (b) my determination that in-person meetings are not practical or prudent (for all board members and members of the public) because of the disaster. It is the
custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video. Anyone joining the meeting virtually, please mute until you are ready to speak.
APPROVAL OF AGENDA
It was moved by Dr. Boyles and seconded by Dr. Rebholz to approve the agenda.
Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
APPOINT SECRETARY PRO-TEM
Mr. Solon appointed Ms. Goetz as Secretary Pro-Tem due to the physical absence of Ms. Stevenson.
PUBLIC COMMENT
None
CONSENT AGENDA ITEMS
It was moved by Mr. McCracken and seconded by Mr. Hunt to approve the consent agenda, as presented.
Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, and Mr. Solon. “Nay” – none. Motion carried.
The following items were approved in the consent agenda:
Approval of Minutes – October 13, 2022 Board Meeting.
Approval of Bills - $1,519,582.61
Education Fund - $894,988.54; Operations & Maintenance Fund - $124,793.61; Operations & Maintenance (Restricted Fund) - $120,778.35; Auxiliary Fund - $102,148.24; Restricted Fund - $203,273.65; Liability, Protection & Settlement Fund - $73,600.22.
Treasurer’s Report
Personnel
Approved stipends for pay periods ending October 8, 2022 and October 22, 2022 & Part-time Faculty and Staff Appointments October 2022.
PRESIDENT’S REPORT
Dr. Corcoran reported that our president’s council had a good meeting with the student government association last week to talk about some special events the student leaders would like to launch over the next few months. He added that it’s always nice to hear what is on the group’s mind, answer any questions they may have, and work together on how we might better serve the needs of our constituents. Dr. Corcoran noted that two examples of change that were made for the greater good involved the hours of operation for our childcare center and fitness center. Dr. Corcoran extended welcome to our new freshmen SGA members Gracyee Funderberg, Libby Boyles and
Drew Knipper and thanks once again to SGA advisor Cory Tomasson for 29 years of his great work in this regard. Dr. Corcoran reported that approximately 100 people attended the dental lab grand opening and program advisory committee meeting held on October 26. He noted that feedback was extraordinarily positive, in fact, just yesterday Heather Seghi showed off the new lab at a health resource fair and she reported that our dental assisting students were able to schedule 30 new appointments in our clinic during the event for IVCC students who had no idea that we offered free services! Dr. Corcoran added that in case you are wondering what those services are they include cleaning, exam, oral cancer screening, x-rays, sealants, fluoride, treatment planning, referrals and hopefully at the end of this semester we will have time to schedule some fillings! Our investment in dental assisting and dental hygiene is definitely paying off. Dr. Corcoran informed that we had over 200 high school students attend our October 25th manufacturing career expo. IVCC’s partners on the event were the North Central Regional Betterment Coalition and Starved Rock Associates Vocational & Technical Education. He added that students began their day by visiting local manufacturers for a guided tour and presentation from different functions of the business. Dr. Corcoran noted that this year’s lineup included visits to: Black Brothers Co., Canam Steel Corporation, Carus LLC, Epsilyte, HCC, Inc.; Machinery Maintenance, Inc.; On Site Repair Services, Inc., Valley Fabrication, Inc.; SABIC, and Vactor Manufacturing. Eakas and Starved Rock Wood Products also supported the event. Following the guided tour, students were transported to IVCC for lunch and a keynote address by Peru native, distinguished IVCC graduate and Oertel Metal Vice-President of Strategic Development, Brian Krzyaniak. Dr. Corcoran extended congratulations to Jennifer Scheri and the large team she assembled to make the day’s activities, despite a little rain, a big success. He informed that we had a nice turnout at last night’s Explore IVCC recruiting event. Dr. Corcoran extended congratulations to Tom Quigley, Aseret Loveland and Samantha Manahan on the excellent agenda and marketing plan and for the lineup of enthusiastic faculty and staff who were happy to be here and engage students and their loved ones in discussion about all IVCC has to offer to help students achieve their academic and career goals. Dr. Corcoran noted that the Foundation’s 2022 Annual Appeal is underway and going well. He added that to date, 36 donors have contributed $12,575.
COMMITTEE REPORTS
None
2022 TENTATIVE TAX LEVY
It was moved by Mr. McCracken and seconded by Ms. Goetz to adopt the Resolution approving a Tentative Tax Levy that would decrease the tax rate for all District stakeholders and schedule a Truth-in-Taxation hearing at the December Board of Trustees meeting.
Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
MATCHING COMMITMENT – USDA DLT GRANT
It was moved by Ms. Goetz and seconded by Dr. Boyles to approve the submission of the USDA DLT Grant and match not to exceed $89,981.22, as presented.
Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
APPROVAL – EMERGENCY MEDICAL TECHNICIAN CERTIFICATE
It was moved by Dr. Rebholz and seconded by Mr. Hunt to approve the Emergency Medical Technician Certificate, as presented.
Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
SCHEDULE OF REGULAR MEETING DATES AND TIMES
It was moved by Mr. Hunt and seconded by Dr. Boyles to approve the following meeting dates for 2023 and provide public notice of this schedule. All meetings will take place at 5:30 p.m. in Room C-307, the Board Room, on the campus of Illinois Valley Community College, 815 North Orlando Smith Road, Oglesby, Illinois.
Thursday, January 12, 2023 Thursday, July 13, 2023
Thursday, February 9, 2023 Thursday, August 17, 2023
Thursday, March 9, 2023 Thursday, September 14, 2023
Thursday, April 13, 2023 Thursday, October 12, 2023
Thursday, May 11, 1023 Thursday, November 9, 2023
Thursday, June 8, 2023 Thursday, December 14, 2023
Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
PROPOSAL RESULTS – TRUCK DRIVER TRAINING TRACTOR LEASE
It was moved by Dr. Rebholz and seconded by Ms. Goetz to approve to enter into a 60-month lease with Central Truck Leasing, LLC at $6,990 per month plus a 16 cent per mile maintenance fee per vehicle for two (2) 2024 Kenworth T680 Sleeper tractors.
Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried
PURCHASE REQUEST – BOARD ROOM TECHNOLOGY UPGRADE
It was moved by Dr. Boyles and seconded by Mr. McCracken to approve to authorize the purchase of Board Room Technology Upgrades by Burwood Group, Inc. in the amount of $45,000.
Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried. Dr. Boyles noted that the cost for the technology upgrade would be paid for by Higher Education Emergency Relief Funds (HEERF).
ITEMS FOR INFORMATION
Mr. Solon pointed out the information items on pages 39-52 of the Board book. Dr. Corcoran noted the FY2023 Budget for Student Activities that was created and approved by the Student Government Association. He expressed appreciation to Cory Tomasson and Mark Grzybowski for their fine work with the SGA.
TRUSTEE COMMENT
Mr. McCracken thanked Dr. Seaton and the IVCC administrative team for the leadership and work on the USDA grant. He noted that IVCC has done a phenomenal job in working with the district high schools and it is much appreciated.
CLOSED SESSION
Mr. Solon requested a motion and a roll call vote at 5:48 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiations; and 3) closed session minutes. Motion made by Dr. Rebholz and seconded by Ms. Goetz to enter into a closed session.
Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried. The Board immediately entered closed session at 5:50 p.m.
Motion made by Ms. Goetz and seconded by Mr. Hunt to return to the regular meeting.
Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried. The regular meeting resumed at 6:34 p.m.
POSSIBLE APPROVAL OF PAY ADJUSTMENT FOR EMPLOYEES AFFECTED BY THE REDISTRIBUTION OF DUTIES AND RESPONSIBILITIES WITHIN THE DIVISION OF ACADEMIC AFFAIRS
It was moved by Dr. Rebholz and seconded by Dr. Boyles to approve the pay adjustments for each of the employees affected by the redistribution of duties and responsibilities within the Division of Academic Affairs effective retroactively to the date that the additional duties were assumed, as presented.
Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
CLOSED SESSION MINUTES
It was moved by Mr. McCracken and seconded by Ms. Goetz to approve and retain the closed session minutes of the October 13, 2022 Board meeting.
Roll Call Vote: “Ayes”– Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz and Mr. Solon. “Nay” – none. Motion carried.
OTHER
None
ADJOURNMENT
Mr. Solon declared the meeting adjourned at 6:35 p.m.