January 9, 2020 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, January 9, 2020 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
David O. Mallery
Jay K. McCracken
Matthew H. Klein, Student Trustee

Members Absent:

Maureen O. Rebholz

Members Telephonically Present:  

Others Physically Present:

Jerry Corcoran, President
Deborah Anderson, Vice President for Academic Affairs
Cheryl Roelfsema, Vice President for Business Services & Finance
Mark Grzybowski, Vice President for Student Services
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney           

MOMENT OF SILENCE

Harvey Jackson Eaton, brother of Board Secretary Judy Day, passed away on December 29, at the age of 67.  Ms. Goetz invited everyone to join her in a moment of silence in memory of Harvey Jackson Eaton.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the agenda, as presented. Motion passed by voice vote. 

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – December 12, 2019 Closed Session Committee Meeting and December 12, 2019 Board Meeting.

Approval of Bills - $1,165,258.96

Education Fund - $731,187.62; Operations & Maintenance Fund - $64,086.54; Operations & Maintenance (Restricted Fund) - $250,200.00; Auxiliary Fund - $78,711.94; Restricted Fund - $2,036.64; Audit Fund - $3,000.00; and Liability, Protection & Settlement Fund - $36,063.22.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending December 7, 2019 and December 21, 2019 & the Part-time Faculty and Staff Appointments of December 2019.

PRESIDENT’S REPORT

Dr. Corcoran reported that today is the first day of classes for the spring semester and although the holiday break is a nice time to be with family and friends, it is always uplifting to see everyone return to IVCC.  Dr. Corcoran added that he knew that his family is always happy to see him go back to work.  Dr. Corcoran noted that the memorial service held in our Dr. Mary Margaret Weeg Cultural Centre on December 16 honoring our departed colleague Matt Boehm was expertly handled by two of Matt’s closest friends, Dr. David Kuester and Don Grant Zellmer.  Dr. Corcoran thanked everyone who worked so hard with David and Don in such a short period of time, after the semester had ended, to make this happen.  Dr. Corcoran thanked our Student Services division employees who worked last Saturday morning at a registration event at the Ottawa Center.  He noted that the group of dedicated employees for that project included Jeannette Frahm, Valery Calvetti, Aseret Loveland, Gracelyn Quesse, and Ismar Taylor.  Dr. Corcoran added that speaking of Student Services, Athletic Director Cory Tomasson reported to us recently that the overall GPA for the Athletic Department in the fall semester was 3.05, which reflects positively on all of our coaches and staff.  And finally, Dr. Corcoran was delighted to announce that Melissa Olivero has agreed to deliver the commencement address to our students on May 16.  He advised everyone to mark their calendars to join us and noted that we all know that she will do a great job.

SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the release of closed session minutes from January 10, 2019; June 18, 2019; July 11, 2019; August 12, 2019; August 15, 2019; and August 22, 2019, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz noted that today is the start of classes for spring 2020 and wished everyone a great start to the semester.

CLOSED SESSION

Ms. Goetz requested a motion and a roll call vote at 6:36 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and 2) closed session minutes.  Motion made by Ms. Stevenson and seconded by Mr. Solon to enter into a closed session.

Student Advisory Vote: -- “Aye” – Mr. Klein.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried. The Board immediately entered closed session at 6:37 p.m.

Motion made by Ms. Stevenson and seconded by Mr. McCracken to return to the regular meeting.

Student Advisory Vote: -- “Aye” – Mr. Klein.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried. The regular meeting resumed at 7:55 p.m.

POSSIBLE ACTION REGARDING STATUS OR DISCIPLINE OF IT EMPLOYEE

No action was taken.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Ms. Stevenson and seconded by Mr. Klein to approve and retain the closed session minutes of the December 12, 2019 Closed Session Minutes Committee Meeting and the December 12, 2019 Board Meeting.  Motion passed by voice vote.

OTHER

None

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:56 p.m.