September 12, 2024 Board Meeting Agenda

Thursday, September 12, 2024 – 5:30 p.m. – Board Room (C-307)

The meeting can be accessed by the public at link https://ivcc-edu.zoom.us/j/87920654409 and meeting ID number 879 2065 4409. For dial-in, call 1 (312) 626-6799.

1. Call to Order

2. Pledge of Allegiance

3. Moment of Silence

4. Roll Call

5. Approval of Agenda

6. Public Comment

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – August 15, 2024 Board Meeting (Pages 1-8)

7.2 Approval of Bills - $1,843,404.00

7.2.1 Education Fund - $1,281,505.61

7.2.2 Operations and Maintenance Fund - $107,685.08

7.2.3 Operations and Maintenance Fund (Restricted) - $33,735.50

7.2.4 Auxiliary Fund - $161,387.68

7.2.5 Restricted Fund - $129,301.95

7.2.6 Audit Fund - $7,333.00

7.2.7 Liability, Protection, and Settlement Fund – $111,221.18

7.2.8 Grants, Loans, and Scholarship Fund - $11,234.00

7.3 Treasurer’s Report (Pages 9-31)

7.3.1 Financial Highlights (Pages 10-11)

7.3.2 Balance Sheet (Pages 12-13)

7.3.3 Summary of FY25 Budget by Fund (Pages 14-22)

7.3.4 Budget to Actual by Budget Officers (Page 23)

7.3.5 Statement of Cash Flows (Page 24)

7.3.6 Investment Status Report (Pages 25-29)

7.3.7 Disbursements - $5,000 or more (Pages 30-31)

7.4 Personnel – Stipends for Pay Periods Ending August 10, 2024 and August 24,  2024, and Part-Time Faculty and Staff Appointments August 2024 (Pages 32-36)

8. President’s Report

9. Student Trustee’s Report

10. Committee Reports

11. Approval of Student Support Services – Project Success – Local Match (Pages 37-38)

12. Purchase Request – Copier Lease (Page 39)

13. Purchase Request – zSpace Learning Stations (Pages 40-41)

14. Board Policy 02.04 – Access to and Confidentiality of Student Records (Pages 42-43)

15. Board Policy 02.14 – High School Student Enrollment (Pages 44-45)

16. Board Policy 02.20 – Refund of Tuition and Fees (Pages 46-47)

17. Board Policy 03.21 – Medical/Occupational Examinations (Pages 48-49)

18. Purchase Request – Bushue HR, Inc. Renewal (Pages 50-52)

19. Items for Information (Pages 53-68)

19.1  Summer 2024 Graduation (Page 53)

19.2 Thank You – Ottawa Area Chamber of Commerce (Page 54)

19.3 Board Policy 02.16 – Illinois Articulation Initiative (Page 55)

19.4 Board Policy 02.23 – Residency Requirement (Page 56)

19.5 Dental Hygiene Accreditation (Pages 57-59)

19.6 Staff Appointment – Daniel Elias, Instructional Technology Systems Coordinator (Page 60)

19.7 Staff Appointment – Evan Walton, IT Infrastructure Operations Engineer (Page 61)

19.8 Staff Appointment – Jennifer Etscheid, Research Analyst (Page 62)

19.9 Employee Pay Adjustment and Title Change (Page 63)

19.10 Illinois Valley PADS/Lily Pads Resale Boutique – Memorandum of Understanding (Pages 64-65)

19.11 Emergency Purchase – Boiler Repairs (Pages 66-67)

19.12 Employee Separations Report (Page 68)

20. Trustee Comment

21. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending or imminent litigation; 3) student disciplinary cases; and 4) closed session minutes.

22. Approve and Retain – Closed Session Minutes

23. Other

24. Adjournment