May 9, 2024 Board Meeting Agenda

Thursday, May 9, 2024 – 5:30 p.m. – Board Room (C-307)

The meeting can be accessed by the public at link https://ivcc-edu.zoom.us/j/87920654409 and meeting ID number 879 2065 4409. For dial-in, call 1 (312) 626-6799.

1. Call to Order

2. Pledge of Allegiance

3. Moment of Silence

4. Roll Call

5. Approval of Agenda

6. Public Comment

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – April 11, 2024 Board Meeting (Pages 1-7)

7.2 Approval of Bills - $1,502,183.22

7.2.1 Education Fund - $1,012,655.84

7.2.2 Operations and Maintenance Fund - $98,761.05

7.2.3 Operations and Maintenance Fund (Restricted) - $117,251.34

7.2.4 Auxiliary Fund - $106,045.14

7.2.5 Restricted Fund - $75,693.21

7.2.7  Liability, Protection, and Settlement Fund – $91,776.64

7.3 Treasurer’s Report (Pages 8-29)

7.3.1  Financial Highlights (Pages 9-10)

7.3.2 Balance Sheet (Pages 11-12)

7.3.3 Summary of FY24 Budget by Fund (Pages 13-20)

7.3.4 Budget to Actual by Budget Officers (Page 21)

7.3.5 Statement of Cash Flows (Page 22)

7.3.6 Investment Status Report (Pages 23-27)

7.3.7 Disbursements - $5,000 or more (Pages 28-29)

7.4 Personnel – Stipends for Pay Periods Ending April 6, 2024 and April 20, 2024 and Part-Time Faculty and Staff Appointments April 2024 (Pages 30-32)

8. President’s Report

9. Student Trustee’s Report

10. Committee Reports

11. Bid Results – Robotic Welder (Pages 33-34)

12. Board Policy 03.05 Certification of Health (Pages 35-36)

13. Board Policy 03.21 Medical-Occupational Examinations (Pages 37-39)

14. Faculty Retirement – Dr. Marjorie Francisco, Nursing (Pages 40-41)

15. Vice President Contract – Kathryn Ross, Vice President for Business Services and Finance (Page 42)

Approval of the FY25 and FY26 employment contract for Kathryn Ross, Vice President for Business Services and Finance. This results in an annualized salary of $116,200.00 and duties, benefits, and other conditions as presented in the contract. Salary for FY26 will be presented to the Board for approval in May, 2025.

Contract link: https://www.ivcc.edu/board/contracts/index.php.

16. Items for Information (Pages 43-56)

16.1 Board Policy 01.15 Board Travel, Conference, and Meeting Expenses (Pages 43-46)

16.2 Board Policy 03.23 Moving Expense Reimbursement for Faculty and Administration (Pages 47-48)

16.3 Board Policy 05.01 Institutional Planning (Page 49-50)

16.4 Board Procedure 03.30.01 Paid Benefit Time – Vacation (Pages 51-53)

16.5 Renewal of Lease for University of Illinois Extension (Page 54)

16.6 Nursing Fellowship Award – Cathy Lenkaitis (Page 55)

16.7 Employee Separations Report (Page 56)

17. Trustee Comment

18. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending or imminent litigation; 3) collective negotiations; and 4) closed session minutes.

19. Possible Staff Appointment – Director of Learning Resources

20. Possible Staff Appointment – Interim Workforce Development Support

21. Compensation FY25 – Employees Not Affected by a Negotiated Labor Agreement

22. Approval – Closed Session Minutes

23. Other

24. Adjournment