November 9, 2023 Board Meeting Agenda
Thursday, November 9, 2023 – 5:30 p.m. – Board Room (C-307)
The meeting can be accessed by the public at link https://ivcc-edu.zoom.us/j/83809710224 and meeting ID 838 0971 0224 number. For dial-in, call 1 (312) 626-6799.
1. Call to Order
2. Pledge of Allegiance
3. Moment of Silence
4. Roll Call
5. Approval of Agenda
6. Public Comment
7. Student Fall Demographic and Employee Demographic Reports – Mark Grzybowski and Mary Beth Herron
8. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.
8.1 Approval of Minutes – October 12, 2023 Planning Committee Meeting and October 12, 2023 Board Meeting (Pages 1-8)
8.2 Approval of Bills - $1,694,813.20
8.2.1 Education Fund - $964,374.67
8.2.2 Operations and Maintenance Fund - $175,874.63
8.2.3 Operations and Maintenance Fund (Restricted) - $196,129.37
8.2.4 Auxiliary Fund - $80,860.39
8.2.5 Restricted Fund - $200,207.23
8.2.6 Grants, Loans, and Scholarships Fund - $77,366.91
8.3 Treasurer’s Report (Pages 9-30)
8.3.1 Financial Highlights (Pages 10-11)
8.3.2 Balance Sheet (Pages 12-13)
8.3.3 Summary of FY24 Budget by Fund (Pages 14-21)
8.3.4 Budget to Actual by Budget Officers (Page 22)
8.3.5 Statement of Cash Flows (Page 23)
8.3.6 Investment Status Report (Pages 24-28)
8.3.7 Disbursements - $5,000 or more (Pages 29-30)
8.4 Personnel – Stipends for Pay Periods Ending October 7, 2023 and October 21, 2023 (Pages 31-33)
9. President’s Report
10. Student Trustee’s Report
11. Committee Reports
12. Protection, Health, and Safety (PHS) Projects for Tax Year 2023 (Pages 34-57)
13. 2023 Tentative Tax Levy (Pages 58-61)
14. Approval – Equity Adjustments for FY 24 – Identified Employees Not Affected by a Negotiated Labor Agreement (Page 62)
15. Resolution for Emeritus Status – Dr. Thomas J. McCormack (Pages 63-64)
16. Resolution for Emeritus Status – Dr. Frank Jensen (Pages 65-66)
17. Resolution for Emeritus Status – Dr. Francis H. Dolan (Pages 67-68)
18. Board Policy 01.21 Policy Formulation and Adoption (Pages 69-72)
19. Board Policy 02.08 Chronic Communicable Diseases (Pages 73-75)
20. Board Policy 06.02 Animals/Pets on Campus (Pages 76-78)
21. Request for Inactivation – Forensic Science Certificate (Pages 79-80)
22. Change Order for Site Lighting and Security Upgrades (Page 81)
23. Faculty Appointment – Christian Carboni, Welding Instructor (Pages 82-83)
24. Staff Appointment – Eric Johnson, Controller (Pages 84-85)
25. Items for Information (Pages 86-99)
25.1 ACEN Letter for Continued Accreditation, Associate Nursing Program (Pages 86-87)
25.2 Thank you note from the family of Ron Lindner (Page 88)
25.3 Certificate of Achievement for Excellence in Financial Reporting - FY 2022 Annual Comprehensive Financial Report (Page 89)
25.4 Change Order – Parking Lot Lighting Project (Page 90)
25.5 Business Travel, Conference and Meeting Expense Procedure (Pages 91-94)
25.6 Staff Appointment – Susan Monroe, Alumni and Donor Relations Coordinator (Page 95)
25.7 Staff Appointment – Laurie Polte, Student Services Information Specialist (Page 96)
25.8 Staff Appointment – Karsen Gromm, Marketing Coordinator (Page 97)
25.9 Staff Resignation – Tina Lowande, Assessment Center Specialist (Page 98)
25.10 Staff Resignation – Grace Norris, Electronic Resources Librarian (Page 99)
25.11 Staff Resignation – Barbara Tauscher, Part-Time GED Instructor, Adult Education
25.12 Staff Resignation – Chandler Goodchild, Part-Time Nursing Lab Instructor
26. Trustee Comment
27. Closed Session – 1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body; 2) pending or imminent litigation; and 3) closed session minutes.
28. Approval – Closed Session Minutes for September 14, 2023 and October 12, 2023
29. Possible Approval of Staff Retirement through the Retirement Planning Program
30. Other
31. Adjournment