September 12, 2019 Board Agenda - Amended

Thursday, September 12, 2019 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

5.1  Update – IVCC Website Redesign Project (Dawn Lockwood & Quintin Overocker)

6. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – August 12, 2019 Special Board Meeting; August 15, 2019 Board Meeting; and August 22, 2019 Special Board Meeting (Pages 1-7)

6.2 Approval of Bills - $1,365,207.86

6.2.1 Education Fund - $843,865.78

6.2.2 Operations & Maintenance Fund - $61,668.20

6.2.3 Auxiliary Fund - $258,731.13

6.2.4 Restricted Fund - $9,927.59

6.2.5 Liability, Protection & Settlement Fund - $189,074.76

6.2.6 Grants, Loans & Scholarships - $1,940.40

6.3 Treasurer’s Report (Pages 8-24)

6.3.1 Financial Highlights (Page 9)

6.3.2 Balance Sheet (Pages 10-11)

6.3.3 Summary of FY20 Budget by Fund (Page 12)

6.3.4 Budget to Actual Comparison (Pages 13-19)

6.3.5 Statement of Cash Flows (Page 20)

6.3.6 Investment Status Report (Pages 21-22)

6.3.7 Disbursements - $5,000 or more (Pages 23-24)

6.4 Personnel - Stipends for Pay Periods Ending August 3, 2019 and August 17, 2019 & Part-time Faculty and Staff Appointments August 2019 (Pages 25-32)

6.5 Purchase Request – PCs for E214, E216, Faculty Offices & Smart Rooms (Page 33)

6.6 Purchase Request – Microsoft Software Maintenance & Support (Page 34)

6.7 Bid Results – Multi-Purpose Paper (Page 35)

6.8 Bid Results – 3D Printer (Page 36)

6.9 Proposal Results – Beverage Service (Page 37)

7. President’s Report

8. Purchase Request – Course Schedule Consulting (Pages 38-45)

9. Letter of Agreement & Exhibit A (Pages 46-49)

10. Items for Information (Pages 50-56)

10.1 Statement of Final Completion Building D HVAC (Page 50)

10.2 Statement of Final Completion Building G HVAC Controls (Page 51)

10.3 Summer 2019 Graduation (Page 52)

10.4 Sabbatical Leave Report – James A. Gibson (Pages 53-55)

10.5 Letter of Understanding – Column Movement (Page 56)

11. Trustee Comment

12. Closed Session – 1) collective negotiations and 2) closed session minutes

13. Approval of Closed Session Minutes

14. Other

15. Adjournment