July 11, 2019 Board Agenda

Thursday, July 11, 2019 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Campus Update – Transfer Academy

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes – June 4, 2019 Facilities Committee Meeting; June 13, 2019 Board Meeting; June 18, 2019 Closed Session Minutes Committee Meeting; and June 24, 2019 Audit Finance Committee Meeting (Pages 1-12)

7.2 Approval of Bills - $1,044,063.15

7.2.1 Education Fund - $743,778.99

7.2.2 Operations & Maintenance Fund - $71,566.06

7.2.3 Operations & Maintenance (Restricted Fund) - $130,988.70

7.2.4 Auxiliary Fund - $14,613.11

7.2.5 Restricted Fund - $7,823.87

7.2.6 Audit Fund - $2,000.00

7.2.7 Liability, Protection & Settlement Fund - $70,192.42

7.2.8 Grants, Loans, & Scholarships - $3,100.00

7.3 Treasurer’s Report (Pages 13-30)

7.3.1 Financial Highlights (Pages 14-15)

7.3.2 Balance Sheet (Pages 16-17)

7.3.3 Summary of FY19 Budget by Fund (Page 18)

7.3.4 Budget to Actual Comparison (Pages 19-25)

7.3.5 Budget to Actual By Budget Officers (Page 26)

7.3.6 Statement of Cash Flows (Page 27)

7.3.7 Investment Status Report (Pages 28-29)

7.3.8 Disbursements - $5,000 or more (Page 30)

7.4 Personnel - Stipends for Pay Periods Ending May 25, 2019; June 8, 2019; and June 22, 2019 & Part-time Faculty and Staff Appointments June 2019 (Pages 31-40)

7.5 Purchase Request – IT Maintenance/Support Purchases & Renewals (Page 41)

7.6 Purchase Request – Ellucian Colleague Maintenance & Support (Page 42)

7.7 Purchase Request – Radio, Billboard & Television Advertising Contracts (Page 43)

7.8 Purchase Request – Automotive Department (Page 44)

7.9 Purchase Request – Continuing Education Training Classes (Page 45)

7.10 Purchase Request – Fuel for Truck Driver Training (Page 46)

7.11 Consortia Purchases (Page 47)

8. President’s Report

9. Committee Reports

10. IVCC Board of Trustees Resignation – Melissa M. Olivero (Pages 48-49)

11. FY2020 Tentative Budget (Pages 50-52)

12. Student Athletic Insurance Renewals (Page 53)

13. Request for Proposal Results – Copier Lease (Page 54)

14. Board Travel (Page 55)

15. Semi-annual Review of Closed Session Minutes (Page 56)

16. Items for Information (Pages 57-64)

16.1 Contract Renewal – Republic Services, Inc. (Page 57)

16.2 ICCTA 2019 Distinguished Alumnus Award – William E. Taylor (Page 58)

16.3 Leave of Absence Request – Matthew Boehm (Page 59)

16.4 Staff Retirement – Carmen Colon, Enrollment Services Assistant (Page 60)

16.5 Staff Resignation – Charles Walker, Truck Driver Training Specialist (Page 61)

16.6 Staff Resignation – Jane Norem, Librarian (Page 62)

16.7 Faculty Resignation – Dena Kowalski, Phlebotomy Instructor (Page 63)

16.8 Rescind Resignation – Terumi Scully, Administrative Assistant, Project Success (Page 64)

17. Trustee Comment

18. Closed Session – 1) the selection of a person to fill a vacancy in a public office; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) collective negotiations; 4) pending litigation; and 5) closed session minutes

19. Approval of Closed Session Minutes

20. Other

21. Adjournment